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Administrative Assistant

3 months ago

Columbia, United States STRUCTURAL TECHNOLOGIES Full time

**Description**:
STRUCTURAL TECHNOLOGIES develops and integrates products, engineering support, repair and maintenance services to provide value-added solutions to owners, engineers and contractors. We provide specialty contracting services through our contracting companies, and state-of-the-art proprietary products and engineering support services through our technologies company. With over 2,500 employees working from locations nationwide and in select international markets, we serve the Commercial, Public, Transportation Industrial, and Power markets to tackle the toughest construction challenges.

We are currently adding a full time Administrative Assistant to our Technology group in our Columbia, MD corporate headquarters. In this position, you will work with a number of division leaders and report directly the Vice President to perform administrative duties as well as general assistance tasks to support a number of growing departments. You will work with operational and engineering managers, technical design engineers, research & development staff as well as other corporate administrative team members to provide the best support possible to our Technology team.

Responsibilities included but are not limited to:

- Prepare letters, documents, reports, and various forms from rough draft or from general operational and financial data.
- Analyze, sort, compose, and maintain statistical information for preparation of (weekly, Bi-weekly, and Monthly) reports and assisting with timesheets
- Working with accounting department to confirm payment schedules, processing of payments, and following up on invoices payment.
- File, organize and maintain correspondence, documents and reports in a systematic manner including managing confidential materials
- Scheduling and planning meetings, conferences, and training events
- Ordering office supplies and distributing mail

Minimum Required Qualification & Experience
- HS Diploma plus 5 or more years of demonstrated administrative support experience to include supporting senior-level staff members
- Proficiency in Microsoft Word, Excel, and Outlook.

Required Soft skills.
- Strong interpersonal skills as well as strong communication skills, both written and verbal
- Organized with extremely high attention to detail, ability to handle and manage multiple tasks.
- Ability to work with diverse professionals at all seniority levels
- Manage time to work efficiently and effectively while balancing multiple requests
- Ability to maintain a high level of confidentiality

Preferred Qualifications & Experience
- Proficient in Microsoft PowerPoint
- SharePoint, Power BI, and Concur experience
- Worked at an engineering or construction firm
- Previous experience with basic accounting and billing tasks

STRUCTURAL TECHNOLOGIES is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment.

EOE/M/F/D/V