Administrative Assistant

1 month ago

columbia, United States Howard County Health Department Full time
  • Full-Time, Contractual, 1 Vacancy
  • Hourly Range: $20.03 - $24.85/hour
  • 100% On-Site


Address:

Howard County Health Department

8930 Stanford Blvd.

Columbia, MD 21045


Main Purpose of the Job:

The main purpose of this position is to provide secretarial and administrative support to the County Health Officer directly or by delegation or referral to other executive staff members.

We are seeking an Administrative Assistant that is detail-oriented and customer-focused to support daily office functions, including scheduling meetings, managing calendars, assisting with digital and in-person meetings, and providing receptionist duties. The ideal candidate will have strong communication skills, proficiency in Microsoft Office Suite, and a positive, professional demeanor.


Job Duties:


Administrative Support:

  • Draft, edit, and proofread correspondence and reports.
  • Manage computerized files and create reports, graphs, and charts.
  • Compile data and maintain confidential schedules and files.
  • Handle and prioritize incoming mail and email for the Health Officer, respond to correspondence, and distribute work-related materials. Conduct research as needed.
  • Assist with various administrative tasks as needed, with appropriate instruction and guidance.


Meeting and Calendar Management:

  • Schedule meetings and manage calendars using Microsoft Outlook.
  • Coordinate appointments, conference calls, and events for staff.
  • Assist with setting up and managing on-site meetings.
  • Record and distribute accurate meeting minutes.


Document Preparation:

  • Assemble, create, and edit basic Microsoft Word documents.
  • Prepare simple Microsoft Excel spreadsheets for various tasks and reports.


Technical and Customer Support:

  • Provide technical support for digital meetings using platforms such as Zoom, Microsoft Teams, and WebEx.
  • Serve as the primary point of contact for visitors and phone inquiries.
  • Greet and assist visitors with a friendly and professional demeanor.
  • Provide excellent customer service in person and over the phone.


Desired Qualifications:

  • Previous experience as an administrative assistant or receptionist.
  • Experience taking meeting minutes.
  • Experience with Microsoft Outlook, Word, and Excel.
  • Familiarity with or willingness to learn digital meeting platforms (Zoom, Teams, WebEx).
  • Strong interpersonal and customer service skills.
  • Ability to multi-task and manage time effectively.
  • Positive attitude and team player.


Minimum Qualifications:

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.


Experience: Five years performing secretarial work or clerical work involving typing duties.


Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

  • Administrative Assistant

    3 weeks ago

    Columbia, United States Capital City Professional Services, LLC Full time

    Company DescriptionCapital City Professional Services LLC provides a range of client accounting, tax, and advisory services, exclusively serving mid-size business owners. We offer customized solutions tailored to meet the specific needs of our clients by taking the time to understand their businesses.Role DescriptionThis is a part-time on-site role for an...

  • Administrative Assistant

    3 weeks ago

    Columbia, United States Capital City Professional Services, LLC Full time

    Company DescriptionCapital City Professional Services LLC provides a range of client accounting, tax, and advisory services, exclusively serving mid-size business owners. We offer customized solutions tailored to meet the specific needs of our clients by taking the time to understand their businesses.Role DescriptionThis is a part-time on-site role for an...

  • Administrative Assistant

    2 weeks ago

    Columbia, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team in Columbia, Maryland. As an Administrative Assistant, you will be expected to manage customer interactions, maintain records, and assist with various administrative tasks in the education industry. This role offers a short term contract employment opportunity....

  • Administrative Assistant

    1 month ago

    Columbia, Missouri, United States Landmark Management Services of Florida, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Landmark Hospitals. As an Administrative Assistant, you will play a key role in facilitating communication and workflow to and from various departments and staff, handling filing and other administrative duties that support hospital operations.This...

  • Administrative Assistant

    2 days ago

    Columbia, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking for an Administrative Assistant to join our team in Columbia, Maryland. In this role, you will be tasked with maintaining project-related files, assisting with document formatting, and providing backup to the receptionist when necessary. This role offers a contract to hire employment opportunity in a dynamic...

  • Administrative Assistant

    3 weeks ago

    Columbia, Missouri, United States The Salvation Army in the Midwest Full time

    Job SummaryThe Salvation Army in the Midwest is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our administrative staff, you will provide exceptional support to our Corps staff and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to Corps staff,...

  • Administrative Assistant

    3 weeks ago

    Columbia, South Carolina, United States Guidepost Montessori Full time

    Administrative Assistant/Assistant Head of SchoolWe're seeking a highly skilled and organized Administrative Assistant to join our founding team at Guidepost Montessori. As we open a new school in the Columbia, Maryland area, we're looking for someone who is passionate about education and committed to delivering exceptional support to our students, families,...

  • Administrative Assistant

    2 weeks ago

    Columbia, South Carolina, United States University of South Carolina Full time

    Job SummaryThe University of South Carolina is seeking a highly organized and detail-oriented Administrative Assistant to provide support to the Office of the Dean. This role will work closely with various stakeholders, including students, faculty, staff, and external agencies, to ensure the smooth operation of the office.Key ResponsibilitiesProvide...

  • Administrative Assistant

    5 months ago

    Columbia, United States University of South Carolina Full time

    Job Summary The Administrative Assistant will support the UofSC School of Medicine Greenville (SOMG) Office of the Dean by providing administrative support to leadership and to operational and strategic committees. This position works directly with various stakeholder groups, students, faculty, staff, institutional and administrative offices, donors,...

  • Administrative Assistant

    2 weeks ago

    Columbia, United States Kelly Services, Inc. Full time

    Administrative Assistant at Kelly® Location: Downtown Columbia, SCWhy you should apply to be an Administrative Assistant: Pay: $15-$16 an hour Enjoy a flexible schedule with 20 hours/week, Monday to Friday, 4 hours/day. Business Casual dress code, with jeans allowed (No tears). Temp to Hire opportunity, providing stability and growth potential. Paid...

  • Administrative Assistant

    4 weeks ago

    Columbia, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant in Columbia, Maryland. The role primarily involves assisting with inbound and outbound calls in the education industry, providing excellent customer service, and efficiently managing data entry tasks. The workplace is dynamic and will...

  • Administrative Assistant

    4 weeks ago

    Columbia, United States AppleOne Full time

    Job DescriptionJob DescriptionThe Administrative Assistant will play a key role in supporting day-to-day operations, ensuring smooth office functioning and effective communication across teams. This position requires handling a variety of clerical tasks, maintaining organized records, and managing communications while delivering exceptional administrative...

  • Legal Administrative Assistant

    4 weeks ago

    Columbia, United States Carolina Legal Associates Full time

    CLA has an immediate need for an administrative assistant to join the litigation team at a well-established law firm located in Columbia, SC. The administrative assistant will provide support to the litigation team and will require someone who is ready to jump in and take on a new challenge! This is a position where your days will never be the same! The...

  • Administrative Assistant

    2 weeks ago

    Columbia, South Carolina, United States National Youth Advocate Program Full time

    Job SummaryThe National Youth Advocate Program is seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our office, ensuring the smooth operation of daily tasks and activities.Key ResponsibilitiesProvide administrative support to the office, including...

  • Senior Administrative Assistant

    2 weeks ago

    Columbia, South Carolina, United States Energy Northwest Full time

    {"title": "Senior Administrative Assistant", "description": "Job SummaryEnergy Northwest is seeking a highly skilled Senior Administrative Assistant to provide advanced administrative support to the Plant General Manager and direct reports. This role requires a high level of discretion, independent judgment, and analytical skills to manage complex...

  • Legal Administrative Assistant

    4 weeks ago

    Columbia, United States CAROLINA LEGAL ASSOCIATES Full time

    CLA has an immediate need for an administrative assistant to join the litigation team at a well-established law firm located in Columbia, SC. The administrative assistant will provide support to the litigation team and will require someone who is ready to jump in and take on a new challenge! This is a position where your days will never be the same! The...

  • Legal Administrative Assistant

    3 weeks ago

    Columbia, United States CAROLINA LEGAL ASSOCIATES Full time

    CLA has an immediate need for an administrative assistant to join the litigation team at a well-established law firm located in Columbia, SC. The administrative assistant will provide support to the litigation team and will require someone who is ready to jump in and take on a new challenge! This is a position where your days will never be the same! The...

  • Legal Administrative Assistant

    3 weeks ago

    Columbia, United States CAROLINA LEGAL ASSOCIATES Full time

    CLA has an immediate need for an administrative assistant to join the litigation team at a well-established law firm located in Columbia, SC. The administrative assistant will provide support to the litigation team and will require someone who is ready to jump in and take on a new challenge! This is a position where your days will never be the same! The...

  • Senior Administrative Assistant

    3 weeks ago

    Columbia, South Carolina, United States Energy Northwest Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Energy Northwest. This is a key role that requires a high level of administrative expertise, strong communication skills, and the ability to work independently with minimal supervision.Key ResponsibilitiesProvide administrative support to the Plant...

  • Administrative Assistant

    2 weeks ago

    Columbia, Maryland, United States Level One Personnel Full time

    Job Title: Office ManagerJob Summary:We are seeking a part-time administrative assistant / office manager for an independent insurance agency. The ideal candidate will have strong written and verbal communication skills, experience with multi-line phone systems, computers, fax machines, printers, scanners, and mail machines. They will also have experience...