Administrative Assistant

2 weeks ago

Columbia, United States University of South Carolina Full time

Job Summary

The Administrative Assistant will support the UofSC School of Medicine Greenville (SOMG) Office of the Dean by providing administrative support to leadership and to operational and strategic committees. This position works directly with various stakeholder groups, students, faculty, staff, institutional and administrative offices, donors, AAMC, and other similar agencies. Minimum Qualifications Bachelors degree and 1 year of work experience that is directly related to the area of employment, or high school diploma and 5 years work experience that is directly related to the area of employment; or equivalency.

Preferred Qualifications Bachelors Degree Knowledge/Skills/Abilities Must be detail oriented, possess excellent verbal and written communication skills, and have the ability to maintain confidentiality all in a professional manner. Computer proficiency in Microsoft Office Suite
Key attributes include: Exceptional communication skills Highly Organized and able to prioritize tasks Ability to work independently Knowledge of modern office practices, procedures and equipment. Ability to always maintain a professional demeanor. Ability to maintain confidentiality and respect. Demonstrates a commitment to teamwork, self-awareness, professionalism, open/transparent, professional communication, and servant leadership. Proactively seeks opportunities to apply her/his training, experience, knowledge, and skills as appropriate to meet emerging institutional needs. Communicates respect for others in the work environment, contributes to the development of a welcoming environment and positive institutional culture. Job Duties Job Duty Provides support and coordination for the Dean and other designated team members. Provides administrative support for designated operational committees. Schedules and coordinates appointments and/or travel, inclusive of planning and end reporting for Office of the Dean. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Builds presentations using PowerPoint. Provides office support, to include screening and handling telephone communications, greeting and directing visitors, and handling administrative problems and inquiries as appropriate. Essential Function Yes Percentage of Time 50 Job Duty
Orders supplies. Coordinates meals for meetings and committees. Submits financial payment requests and documents on behalf of the Office of the Dean. Works with Finance to ensure suppliers are set up accurately with the University and able to be paid on time for services rendered. Essential Function Yes Percentage of Time 10 Job Duty Organizes and facilitates meetings, including communication of agendas, call for materials, and compilation and timely distribution of meeting minutes on behalf of leadership.Gathers, enters, and/or updates data to maintain departmental records and databases. Establishes and maintains files and records for the office. Assists in the management of due dates for various report, surveys, and responses. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments. Essential Function Yes Percentage of Time 20 Job Duty Provides training and cross coverage for other administrative personnel during times of increased demand and/or absence.Provides on-site technical support when the IT department is unavailable. Assists with the onboarding of new employees, including the completion of paperwork to request badges, keys, and technology. Essential Function Yes Percentage of Time 15 Job Duty Other:
Contributes to unit efforts by performing other related duties as assigned or required. Essential Function No Percentage of Time 5 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR Drug and Alcohol Testing.

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