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Executive Administrative Assistant
3 months ago
**Posting Details**:
- Posting Details**Position Number**:
- 125228**Title**:
- Executive Administrative Assistant I**Functional Title**:
- Executive Administrative Assistant**Category Status**:
- 20-Nonexempt,Regular**Applicant Search Category**:
- Staff**University Authorized FTE**:
- 1.000**Unit**:
- ARHU-Clarice Smith Performing Arts Center**Hiring Range Minimum**:
- 43404**Hiring Range Maximum**:
- 52085**Benefits Summary**
**Top Benefits and Perks**:
Nonexempt Benefits Summary
**Campus/College Information**:
- Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.**Background Checks**
- Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.**Position Summary/Purpose of Position**:
- The Executive Assistant reports directly to the Executive Director and also provides support to the Senior Director, General Management, and Strategic Initiatives.
The position manages and maintains office systems and operations, including but not limited to calendaring, scheduling, travel, and communication, and helps support maintaining a positive work culture and relationships with academic and community partners. This position also acts as a critical liaison to staff, students, and donors of The Clarice, as well as campus and government officials.**Minimum Qualifications**:
**Education**:
High School Diploma or GED.
**Experience**:
Four years secretarial experience.
**Other**:
**Required Knowledge, Skills, and Abilities**:
- General knowledge of and skill in the use of word processing, database, and spreadsheet software to produce documents and maintain information.
- Skill in composing a variety of correspondence; in operating manual and automated office equipment; in managing filing systems; in gathering and summarizing information; in maintaining confidentiality and handling sensitive matters with discretion and tact; in interacting with students, public officials and staff at all levels in a courteous and efficient manner; in planning, organizing, prioritizing and executing complicated and continuing assignments without instruction.
- Ability to communicate effectively both orally and in writing; to understand and follow oral and written instructions; to project a professional and positive image of the institution; to make effective oral presentations; to supervise office operations and staff.
**Other**:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
**Preferences**:
**Preferences**:
- Bachelor’s degree.
- Excellent written and verbal skills commensurate with representing a high profile office that interacts with donors, patrons, community VIPs.
- Demonstrated experience working with diverse groups with varying interests and needs. Demonstrated experience anticipating and meeting deadlines; working in a fast-paced environment balancing multiple and often conflicting priorities.
- Experience assessing, prioritizing and developing operational work plans that support an effective and efficient office operation.
- Demonstrated ability and agility to work with computer software and social media including but not limited to Microsoft, Google, Apple products; facebook, instagram, twitter, etc.
- Experience with University of Maryland administrative systems.
- Demonstrated experience working with university students, staff and/or faculty.
**Additional Certifications**:
**Additional Information**:
- Salary: 43,404 to $ 52,085, commensurate with experience.
- The University also offers a comprehensive benefits package, including 11 Days Annual Leave; 15 Days Sick Leave; 3 Days Personal Leave; 15 Paid Holidays; Tuition Remission; Health, Dental, Vision and Prescription coverage.
- People that identify with historically
