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Administrative Assistant

3 months ago

Pearland, United States Texas Quality Metal Works Full time

An Administrative Assistant’s duties and responsibilities include providing administrative support to ensure efficient operation of the office by supporting managers and employees through a variety of tasks related to organization and communication. Administrative Assistants are responsible for confidential and time-sensitive material and must be familiar with a variety of the field’s concepts, practices, and procedures.

**ROLES/TASKS OF THE POSITION**
- Efficiently answer and direct phone calls.
- Organize and schedule appointments and meetings.
- Maintain contact lists.
- Assist office staff with reports, projects, and miscellaneous clerical tasks as needed.
- Develop and maintain a filing system.
- Create and provide general support to visitors.
- Research and create presentations.
- Manage sensitive information in a confidential manner.
- Coordinate, implement and maintain office systems and procedures.
- Manage inter-office communications as directed.
- Receive, sort, and distribute mail.
- Maintain an adequate level of professionalism in all forms of communication.
- Conduct data entry.
- Other duties as assigned.

**REQUIRED Abilities**
- Knowledge of office management systems and procedures.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication.
- Strong organizational and planning skills.
- Proficiency in Microsoft Office, typing and reporting.
- Professionalism.
- Ability to work within a team environment.

**EDUCATION & EXPERIENCE**
- Associates preferred.
- 2 years of experience in an office setting
- Experience with directing incoming calls and efficiently directing callers to the correct departments/individuals.
- 1 year experience editing and proofing office documents
- Quickbooks experience preferred

Pay: $20.00 - $24.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Customer service: 1 year (preferred)

Work Location: In person