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Administrative Assistant

2 months ago

Pearland, United States City of Pearland, TX Full time
The City of Pearland, TX is seeking to hire a full-time Administrative Assistant to assist with day-to-day operations of our Community Development Department.

The Administrative Assistant earns a competitive salary of $18.66 - $20.20/hour, based on qualifications. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.

The City of Pearland has received a Top Workplaces of 2023 USA award from Energage, a leading research firm that specializes in employee engagement and workplace culture each year across the United States.

Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked as one of the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation.

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE AS AN ADMINISTRATIVE ASSISTANT

The purpose of this position within the organization is to perform routine clerical and administrative functions for the Community Development department.

Essential Functions:

  • Answers the telephone and provides information to callers, takes messages, or transfers calls to appropriate individuals.
  • Schedules appointments and meetings as needed; transcribes the minutes from meetings in a timely manner.
  • Creates, maintains, and enters information into databases.
  • Sets up and manages paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as records, correspondence, or other material.
  • Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions.
  • Creates invoice batches for payment including payroll.
  • Prepares purchase orders including research, review of contracts, calculations, document scans and correspondence with vendors.
  • Prepares agendas and packets for meetings and posts this information on the City's website for public view.
  • Enters and processes purchase requisitions and field purchase orders; enters accounts receivable data and researches paid or unpaid invoices; enters purchase order requests and sets up new vendors.
Additional Duties:
  • Monitors and maintains division budget information for accuracy and departmental and City compliance.
  • Assists in preparing payroll by entering timesheet information, tracking vacation and time off requests, including sick and compensatory time.
  • Orders and inventories office supplies.
  • Assists with planning and conducting emergency management exercises to ensure the emergency operation plan provides accurate guidance in an emergency situation.
  • Performs related work as assigned.

Job Requirements:

Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in accounting or closely related field.

Requires (2) two years clerical or closely related experience.