Receptionist Administrative Support

3 weeks ago


Pearland, United States Meeks Resourcing Inc. Full time $20 - $22
Job DescriptionJob Description

Our client is a family-owned logistics services company. They are seeking a Receptionist Administrative Assistant to join their team This individual will be the voice of the company taking inbound calls from customers and vendors. Additionally supporting administrative duties as assigned, with the opportunity to support some accounting functions.

Receptionist and Office Duties

•    Answer phone, direct phone calls/take messages as directed, and maintain accurate call log.
•    Filing and matching Accounts Receivables. Additionally, other filing, scanning and copying duties.
•    Assist with special projects, reports, and activities.
•    Office Supply ordering and maintaining supplies and stock.
•    Other duties as assigned.
•    Must own smart phone and have knowledge of use and operation of said phone; including the ability to receive, read and respond to email and text messages.

Accounting duties


•    Prepare daily invoices for the Parts Department including deliveries, will calls and shipping.
•    Process customer credit applications and update Management and Salesman on pending accounts weekly. Quarterly review and report on stagnant credit app accounts.
•    Prepare customer invoices, vendor checks and other related material for mailing.
•    Cross update ALL company systems with current address and contact information for customers and vendors, as requested. 
•    Back-up for Accounting department as workload demands. 
•    Rotate and store files annually.
•    Abide by all company policies and procedures
•    Other duties as assigned.
 

Qualifications:

•    Friendly, Professional and comfortable with public speaking
•    Able to work in high volume/high stress environment
•    Must be able to handle a multi-line phone system with specific transfer rules
•    High School Diploma required; associate's degree preferable
•    Valid Driver’s License
•    Must be able detail oriented, good organizational skills and Team oriented
•    All Microsoft office products (Excel, Word, Teams, etc)
•    Microsoft Excel (Average – Required, Advanced – Preferred)
•    Quickbooks (Beginner – Required, Average – Preferred)
•    Bi-Lingual a plus
•    Data Entry & 10-Key 
•    Ability to handle confidential information
•    Must be able to lift at least 10lbs and able to sit for long periods of time.



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