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Accounting Clerk

3 months ago

Tucson, United States Columinate Financial Services Full time

**Key responsibilities**

**Manage a high volume of electronic transactions, including**
- Accounts Payable_
- Record all accounts payable activity, including vendors and non-vendors to GLs provided by Client.
- Maintain vendor database including W9 and insurance certification.
- Process all disbursements after Client approval, including those by EFT and ACH, ensuring that payments are efficiently distributed. Record disbursements on auto pay including those vendors paid via LBMX.
- Verify reimbursement requests against receipts provided and process disbursements after Client approval.
- Reconcile vendor statements, verifying and resolving inquires for missed invoices/payments as needed.
- Reconcile the credit processing statement with POS receipts.
- Accounts Receivable_
- Process data to generate and distribute electronic invoices.
- Post payments received and manage accounts receivable.
- Record all cash receipts from Point of Sale systems utilizing a GL interface or other means
- Record all receipts through Client website or 3rd party E-Commerce vendors, where applicable.

**-* **Contribute to our high-performance team culture, including*
- Participate in our ongoing training and development program.
- Follow our Standard Operating Procedures to ensure proper steps are taken.
- Meet timelines and deadlines as provided in advance.
- Maintain a high degree of accuracy in all tasks.
- Cross train in business areas and accounting functions.
- Contribute to our team culture of mutual support, ongoing learning and high standards.
- Treat team members and customers with respect and dignity.
- Provide timely response to inquiries.

**MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)**

∙ High school diploma or G.E.D. equivalent, Associates or Bachelor's Degree in accounting preferred.
- Two or more years Accounts Payable (A/P) and/or Accounting Clerk experience.
- QuickBooks Online experience
- Equivalent combination of education and/or experience will be considered.
- General understanding of GAAP (generally accepted accounting principles).
- Experience with automated accounting programs and systems.
- Ability to learn new software programs as needed.
- Working knowledge of the Microsoft Office, especially Excel.
- Excellent computer skills using 10-Key by touch and ability to type 40 WPM.
- Must possess proficient ability to communicate in English in oral and written format; Spanish fluency desired.
- Ability to maintain a high level of accuracy in preparing and entering financial data
- Excellent time managing skills with the ability to, prioritize, and meet deadlines

**PHYSICAL DEMANDS AND WORK ENVIRONMENT**

To successfully perform the essential functions of the job, with or without reasonable accommodation:
∙ Ability to talk and hear to communicate with clients, service providers, Board of Directors, members of the public and Common Good Management Services personnel.

∙ Vision ability—close, distance, peripheral vision and depth perception.

Ability to use computer keyboard, monitor, mouse, telephone and other office equipment continuously.

Columinate is an Equal Opportunity employer. We highly encourage applicants of color, applicants who grew up poor or working class, LGBTQIA applicants, and applicants from other historically marginalized communities to apply.

Pay: $25.00 - $30.00 per hour

Expected hours: No more than 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application Question(s):

- Do you have any experience with grocery or other retail accounting?
- We require experience using the Online version of QuickBooks (as opposed to the desktop version). How many years of experience do you have working with QuickBooks Online version?

Work Location: In person