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Executive Assistant

2 months ago

Manhattan Beach, United States Skechers Full time

The Executive Assistant is responsible for providing executive-level support to the Vice President of Global Travel and Meeting Services, while managing a wide range of administrative tasks to optimize the effectiveness and efficiency of the Department and Office.

Essential Job Responsibilities
- Provide executive-level support to Vice President, including calendar management, expense reporting, conference calls, organization/filing of reports.
- Assist with special event logistics for department-hosted facility or hospitality events such as attendance reports, rooming lists, travel, meeting administration.
- Manage the flow of information to ensure inquires are answered in a timely manner and departmental memos are distributed for action quickly and effectively.
- Maintain Vice President’s filing system in a logical manner for quick information access.
- Collaborate with other Executive Assistants, internal departments, and partners.
- Draft letters, documents and reports with attention to detail and quality.
- Maintain Travel/Meeting Intranet site.
- Respond to inquiries made to the Vice President’s office.
- Create spreadsheets and run reports as needed.
- Assist with various research and special projects as needed.
- Review and submit department expense reports on Concur.
- Maintains the office condition and cleanliness, and troubleshoot issues with office equipment and arrange necessary repairs with the Office Services team as needed.
- Partner with IT support to resolve hardware, software, and other technical issues that affect the department.
- Maintains departmental documents such as organizational chart, vendor lists, contract database, invoices, confidential documents, financial records.

Job Requirements
- Ability to work on-site.
- Ability to multi-task and prioritize effectively.
- Exemplary organizational skills.
- Excellent communication skills (both written and oral).
- Ability to work effectively in a dynamic, quick-moving environment.
- Ability to handle confidential information with absolute discretion.
- Ability to work with people of all corporate levels.
- Desire to contribute to optimize department goals.
- Technologically savvy.
- Proficiency with Adobe Reader, Concur, Stova, CVENT, and FileNet experience preferred.
- Microsoft Office (Outlook, Excel, Word, PPT, Teams, etc).

Education and Experience
- College Degree preferred.
- Experience performing administrative duties in a corporate environment.
- Two or more years of full-time experience in hospitality industry preferred.

The pay range for this position is $70,000-$85,000.

About Skechers

Skechers (NYSE: SKX), a global, Fortune 500® brand develops and markets a diverse range of lifestyle and performance footwear, apparel, and accessories. Developing comfort technologies is the foundation of all we do - delivering stylish, innovative, and quality products. Serving over 180 countries and territories, Skechers connects customers to products through department and specialty stores, e-commerce and digital stores, and through our more than 4,700 company-and third-party-owned retail locations. Headquartered in Southern California, with offices and distribution centers around the globe, Skechers has spent 30 years helping people of all ages look and feel good.

Equal Employment Opportunity

Skechers is committed to providing a safe, inclusive, and respectful work environment. Skechers provides equal employment opportunities for all employees and applicants for employment without regard race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation, or any other protected characteristic established by local, state or federal law.

Reasonable Accommodation

To perform this job successfully, an individual must be able to perform each job responsibility satisfactorily. The skills, abilities and physical demands described are representative of those duties that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified for the job position, to perform the essential functions.