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Executive Assistant

2 months ago

West Palm Beach, United States BVLY LLC Full time

Join our dynamic team as an Executive Assistant, providing top-level support to our CEO in a fast-paced environment. We’re looking for someone who thrives under pressure, excels at managing complex schedules, and is adept at coordinating high-level meetings and events. Your expertise in utilizing technology, including AI tools, to streamline operations will be crucial in this role.


Location: West Palm Beach or Port St. Lucie

Type: Temp-to-permanent, long-term role

Hours: 8:00am-6:30pm


Key Responsibilities:

- Provide comprehensive administrative support to the CEO.

- Manage and coordinate complex schedules, meetings, and appointments.

- Assist in board meeting preparation, agenda setting, and follow-up.

- Arrange travel, accommodations, and itineraries for the executive team.

- Support the execution of high-profile events, including expos.

- Utilize Microsoft Office, Windows, and AI tools (e.g., ChatGPT) to enhance workflows.

- Handle confidential information with discretion.

- Maintain a proactive approach to problem-solving and task management.


Qualifications:

- Extensive experience as an Executive Assistant or similar role.

- Advanced proficiency in Microsoft Office Suite, Windows, and AI tools.

- Exceptional organizational and multitasking abilities.

- High level of professionalism and confidentiality.

- Must reside in West Palm Beach or Port St. Lucie.

  • Energetic, with a strong ability to perform well under pressure.


The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.