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Executive Assistant

2 months ago

Virginia Beach, United States Melone Law PC Full time
Job DescriptionJob Description

Job Title: Executive Assistant

Location: Virginia Beach, VA

Company: Melone Hatley, PC - Family Law Firm

Company Overview
Melone Hatley is a family law firm committed to excellence, with a presence in Virginia Beach, Reston, Richmond, Charlotte, NC, and Tampa, FL. Recognized as one of the fastest-growing 500 law firms in the U.S. and rated by Super Lawyers, we pride ourselves on being a top employer in the region. Our mission is to be the leading family and estate planning law firm, dedicated to helping individuals protect their families, finances, and futures. We uphold core values of transparency, honesty, and open communication, ensuring every client receives personalized attention throughout their journey with us.

Position Overview

At Melone Hatley, PC we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and supporting executive leaders. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

  • Support the VP and President primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
  • Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
  • Manage communication with team members by liaising with internal and external executives on various projects and tasks.
  • Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Key Responsibilities

  • Manage professional and personal scheduling for VP and President, including agendas, mail, email, phone calls, client management, and other company logistics
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
  • Maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and off-site

Required skills and qualifications

  • Four or more years of experience in an administrative role reporting directly to upper management
  • Excellent written and verbal communication skills
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with office productivity tools and an aptitude for learning new software and systems
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

  • Experience in overseeing budgets and expenses
  • Experience in developing internal processes and filing systems

What We Offer:

  • A modern office setting in a collaborative environment.
  • Opportunities for professional growth and development.

Join Our Team

If you are looking to be part of a dedicated team in a dynamic environment, we encourage you to apply and help us continue to deliver outstanding service to our clients.

Melone Hatley Law Firm is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.