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Lease Administrator, Affordable Housing

3 months ago

New York, United States Rose Associates Full time

**Overview**

Rose Associates is your gateway to an exhilarating realm of real estate innovation. Our dynamic services platform spans development, management, and marketing, catering to private and institutional property owners globally. In the unparalleled market of New York City, where unique needs and challenges abound, we've solidified our position as the go-to industry leader.

Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area. Join us on the forefront of innovation and growth - Rose Associates is where excitement meets opportunity

Embark on an exciting career adventure with us We're hiring a detail-oriented and organized individual to join our team as a Lease Administrator, Affordable Housing. As a key player, you'll lead the charge in overseeing the lease administration process, ensuring precision, compliance, and the smooth management of documentation. Immerse yourself in our vibrant work environment where your skills will be instrumental in shaping the success of our dynamic community

**Responsibilities**
- Oversee the entire process of preparing, reviewing, and executing lease agreements, ensuring completeness, accuracy, and legal compliance of all lease documents while maintaining organized and up-to-date lease files that are in adherence with company policies and government agencies.
- Prepare subsidy paperwork and input initial leases, renewals, and credits (e.g., SCRIE, DRIE, Section 8) in MRI and Yardi.
- Interview applicants, assess income requirements and document external income sources.
- Assist in monthly, quarterly, and annual report preparation for government agencies.
- Conduct regular audits, ensuring compliance with income restrictions, guidelines, and government housing programs, while staying informed to maintain audit-ready files and acting as a liaison between ownership, state agencies, and managers.
- Address tenant inquiries promptly and compassionately, building positive resident relationships while adhering to fair-housing laws and regulations.
- Effectively communicate lease terms and proactively address concerns, and coordinate thorough lease renewal processes, including tenant negotiations, and manage terminations with a focus on compliance and required documentation.
- Monitor and track rent payments, ensuring they are collected in a timely and accurate manner. Handle rent adjustments, concessions, and various financial aspects related to lease agreements.
- Review vacancy leases for accuracy and completeness, abstract and interpret residential lease documents, and process resident move-ins/move-outs, including security deposit refunds, annual apartment registrations and generation of lease renewals, while diligently tracking and following up on lease expirations.
- Maintain precise records in the lease management software, and proficiently generate reports and analytics regarding lease status, expirations, and financial performance.
- Stay well-informed about local, state, and federal regulations impacting lease agreements. Collaborate with legal counsel when addressing legal matters related to leases.
- Foster seamless communication and coordination with property management teams, providing valuable support in resolving tenant concerns and inquiries related to lease terms.
- Must be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors.
- Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
- Position may be required to perform duties outside their normal responsibilities as needed.

**Qualifications**
- A minimum of 1 year of work experience in affordable housing including LIHTC and rent stabilization.
- Familiar with NYC Project Based Section 8 and Mitchell Lama programs (preferred)
- Proficiency in navigating computers and property management software, to include Microsoft Office, On-Site, Click Pay and Yardi.
- Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
- LIHTC certification (must be obtained within the first year of employment and maintained).
- Work authorization (required).
- Must be able to work weekends (Saturdays and Sundays).

Rose Associates requires all colleagues to be fully vaccinated against COVID-19 unless there is an approved religious or medical exemption.

**Job Types**: Full-time, Temporary

Pay: $28.85 - $36.06 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Application Quest