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Executive Assistant

3 months ago

Itasca, United States Robertshaw Full time

Robertshaw is a leading global design, engineering and manufacturing company in the Chicago area that sells components and systems solutions into the residential white goods, commercial appliance, HVAC, and transportation industries. Robertshaw’s global headquarters is located near Chicago in Itasca, Illinois, USA. The company employs over 5,000 employees in 14 countries, has 3 engineering centers, and 11 manufacturing locations.

This position will have limited flexibility to work remotely, and will be required to work out of our global HQ in Itasca, IL.

**Duties and responsibilities**:

- Type reports, presentations, memos, letters, and other documents.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Perform general office duties such as maintaining records management database systems and processing invoices and purchase orders.
- File and retrieve corporate documents, records, and reports.
- Book international travel and accommodation, and submit all expense reports for the executive team.
- Manage multiple calendars, meetings, and events. Coordinate with everyone’s calendars, ensure all invited accept, or if a meeting is to be canceled, is responsible for ensuring rescheduling or another executive leads the meeting / attends event. Make meeting arrangements including reserving meeting/hotel rooms, setting up meals, etc.
- Assist the EA to the CEO and other ELT members, as needed.
- Assist with Marketing department, as needed.

**Qualifications**:

- 3+ years of experience supporting C-Suite executives.
- Clear, concise, and professional communication skills, written and oral.
- Very well organized (schedules, presentations, explanations, appointments, etc.)
- Proficiency in the MS Office suite of software and ability to quickly create PowerPoint slide content as needed.
- Ability to multi-task and manage time effectively.
- Strong interpersonal skills and cross-cultural skills.
- Sensitivity to confidential matters.
- Concur experience.
- Experience with Visas is a plus.
- Notary Public is a plus.