Administrative Assistant

2 weeks ago

Philadelphia, United States Duane Morris Full time

**JOB TITLE**: Administrative Assistant

**DEPARTMENT**: Document Production and Support Services

**LOCATION**: Philadelphia

**OVERVIEW**: Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

**ESSENTIAL FUNCTIONS**:

- Type, edit and format non-legal documents
- Scan, fax and copy documents
- Assist with mailings and other organizational projects
- Update and maintain electronic and paper filing
- Assist with preparing materials for case preparation
- Answer and direct phone calls
- Assist with travel arrangements such as booking flights and hotel reservations
- Process expenses, invoices and check requests
- Process new business intake and related forms
- Assist with other special administrative projects as needed

**QUALIFICATIONS**:

- Proficiency in MS Word and Outlook (MS Excel and MS PowerPoint experience is a plus)
- Strong organizational skills and attention to detail with the ability to balance multiple tasks
- Excellent communication and time management skills
- Excellent written/verbal communications skills
- Ability to work independently and as part of a team with a commitment to client service
- Flexibility to work overtime occasionally

***

**EDUCATION AND EXPERIENCE**:

- High School Diploma (college degree preferred)
- At least 1 year of experience in an administrative, office based role preferred

**BENEFITS**:

- Comprehensive healthcare, dental, vision, and prescription plans.
- Commuter, HSA and FSA spending accounts
- Short-term and long-term disability and life insurance coverage
- 401k and Pension Plan
- 22 PTO days
- 11 paid holidays
- Employee Referral Bonus ($3,000.00)

**_Disclaimer: _**_The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator._

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