Editorial Administrative Assistant

6 days ago

Philadelphia, United States Myticas Consulting Full time

Myticas' direct client based out of Philadelphia, PA (Open for 100% Remote) is currently seeking an Editorial Administrative Assistant for a contract position.

Job Description:

The Administrative Assistant for the Medical Education and Medical Practice business unit is responsible for support of content acquisition, the editorial process and administrative support for the Director of Medical Education for Health, Learning, and Practice.

The Editorial Assistant performs administrative tasks related to the content acquisition process, including processing payments and placing orders for books, ebooks and access to digital resources. The Editorial Assistant will assist Acquisition Editors with proposal development by participating in the review process and assisting with surveys. Other administrative support may include internet research, helping with annual budgeting and other activities that support content acquisition and the editorial process.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The Editorial Assistant's primary responsibilities include:

  • Process payments for authors, Subject Matter Experts (SMEs) and other vendors. Track and monitor to ensure payments are made accurately and efficiently.
  • Place orders for books, ebooks or access to digital resources for authors, SMEs and others. Track and monitor to ensure items are received in a timely manner.
  • The Editorial Assistant will assist Acquisition Editors with proposal development by participating in the review process and assisting with surveys.
  • Provide other administrative support, which may include helping with annual budgeting and other activities that support content acquisition and the editorial process.

QUALIFICATIONS:

  • Education: Bachelor degree (BA/BS) preferred, or if no degree, 1-2 years of equivalent experience is required.
  • Minimum of 1 year of work experience and internships will be considered; ideal candidate will have either some publishing experience or operational/support experience.
  • Microsoft Office; proficient with Word, Excel, PowerPoint, Outlook and Teams.
  • Experience with Microsoft Office, including Word, Excel and ability to create pivot tables
  • Ability to manage large quantities of data in Excel

Preferred Knowledge, Skills, Abilities, or Certifications:

  • Strong organizational skills
  • Good oral and written communication skills
  • High degree of professionalism; ability to seek out information
  • Ability to prioritize and manage multiple tasks simultaneously and achieve deadlines
  • Project management skills and strong critical thinking skills
  • Attention to detail
  • Willingness and ability to work as part of a team.

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