Legal Administrative Assistant

3 weeks ago

Philadelphia, United States Cohen Seglias Full time

Please send cover letter and resume to careers@cohenseglias.com.


Cohen Seglias has an opening for a Litigation Administrative Assistant. The Administrative Assistant works directly with assigned attorneys providing administrative support while facilitating the timely completion and accuracy of the attorneys needs. This position works as part of a team to coordinate overflow and back up duties. Candidates must have 2-5 years of heavy litigation experience, efiling experience and strong computer skills, specifically with a document management program.

  • Provides secretarial and administrative assistance to attorneys which includes but not limited to:
  • Finalizes documents for attorney i.e. correspondence, pleadings, etc.
  • Drafts cover letters
  • Proofreads documents, checking spelling and formatting
  • Revises documents as directed
  • Extensive knowledge of e-filing in PA, NJ and Federal Courts
  • Coordinates faxing, copying and mailings, ensuring attachments and exhibits are correctly included.
  • Heavy IManage/FileSite document management which includes uploading all correspondence, pleadings, etc. received both physically and electronically
  • Must have experience with formatting briefs and inserting a Table of Authorities and Table of Contents
  • Heavy PDF editing experience, including combining documents, inserting cover pages for Exhibits, inserting signatures, etc.
  • Maintains attorney calendar including all appointments, court deadlines, meetings, and all necessary dates Maintain and review all incoming correspondence, pleadings, etc. and be able to calendar important dates and calculate deadlines for pleading and discovery responses.
  • Maintains files which includes: properly filing correspondence, creating and updating pleadings and discovery indexes, creating folders for documents, etc. in the firm’s document management system.
  • Updates Firm’s systems with party information, including information regarding representation by attorneys, addresses, etc.
  • Coordinates financial functions: prepares expense reimbursement forms, makes appropriate check requests and notifies appropriate parties when credit card is used for court filings.
  • Follows proper procedures when opening new matters, including conflict checks, engagement letters and completing New Client Intake form.
  • Multi-task assigned duties to ensure work is completed in a timely manner.
  • Follows Firm’s various Standard Operating Procedures.


Cohen Seglias is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, gender, pregnancy, religion, national origin, ancestry, disability, genetic information, veterans’ status or military affiliation, sexual orientation, gender identity and expression, or other characteristics protected by applicable law.

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