Administrative Assistant

17 hours ago

Santa Maria, United States Salvation Army Full time
Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

To work as an Office manager, you must be able to work with the public. Be able to understand and follow instructions in a matter of time. Be able to take directions and to work with little supervision. Have good computer skills, attendance and punctuality to report to work. Have a positive attitude and good customer service.

Essential Functions
  • Answer phone calls and deliver accurate messages to Corp Officers
  • Answer emails and scan & receive fax documents
  • Maintain a filling system
  • Keep all personal files up to date
  • Maintain corps members files up to date in black book and computer database
  • Keep corps member inform of all activities and programs
  • Do quarterly Women Ministries & CCM reports with Corp Officer
  • Input members tithes and offering into computer database
  • Bookkeeping functions as required by DHQ.
  • Make deposits if needed
  • Coordinating with vendor (repairs) and (invoices)
  • Process Invoices
  • Processing and maintaining payroll records
  • Keep track of all vacation, sick time etc.
  • Process volunteer application (Background check & PTM)
  • Train Staff and volunteers as designated by corps officers
  • Attend meetings and conferences
  • Community Service paperwork
  • Making sure licensing requirements are met by facility and employees.
  • Responsible for all social service matters
  • Manage all the Social Service reports
  • Coordinate and direct all social service programs
  • Order food bank for the social service programs
  • Gift in kind report
  • FEMA reports
  • CDBG reports
  • Pick up food supplies and donations from different locations
  • Open and Close facility
Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 25 lbs.

Minimum Qualifications
  • Bilingual (English and Spanish)
  • High school diploma or GED(Preference)
  • Ability to engage and diffuse crisis situations
  • Ability to work effectively.
  • Computer literacy
  • Type 40/ wpm 10 key
  • Have a minimum of three years of experience in Administration Assistant
  • Driver License (class C)
Skills, Knowledge & Abilities
  • Driving Test and clean MVR check (if applicable).
  • If working in the vicinity of children a criminal background check is required with certification for Protect the Mission policies and procedures.
  • Follow directions with minimum supervision.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

  • Administrative Assistant

    4 weeks ago

    Santa Maria, United States Select Staffing Full time

    Description HIRING NOW! Experienced Administrative Assistant APPLY TODAY! Santa Maria Company is looking for an experienced Administrative Assistant. The Administrative Assistant provides clerical support to departments within the organization. Full Time Monday-Friday 6:45am-03:30pm Job Responsibilities Answering inbound/multi-line phones Potentially...

  • Health Center Administrative Assistant

    3 weeks ago

    Santa Maria, California, United States Community Health Centers of the Central Coast Full time

    Join our dynamic team at Community Health Centers of the Central Coast as a Health Center Administrative Assistant. In this critical support role, you will provide essential services that impact patient outcomes, including translation, scheduling, and insurance reviews.You will work collaboratively with patients, staff, and providers to ensure high-quality...

  • Quality Assurance Administrator

    1 month ago

    Santa Maria, United States WOTM - Partners Professional Full time

    Job DescriptionJob DescriptionSeeking an experienced Bilingual Food Quality Assurance Administrator to join our team in Santa Maria, CA! Position is full time M-F with flexibility on work hours between 8am to 5pm, or 7am to 4pm, 100% onsite, TTH with a compensation range of $20-$25/hr. D.O.E.JOB DUTIES:Assist with onboarding new and existing clients during...

  • Quality Assurance Administrator

    3 weeks ago

    Santa Maria, United States WOTM - Partners Professional Full time

    Job DescriptionJob DescriptionSeeking an experienced Bilingual Food Quality Assurance Administrator to join our team in Santa Maria, CA! Position is full time M-F with flexibility on work hours between 8am to 5pm, or 7am to 4pm, 100% onsite, TTH with a compensation range of $20-$25/hr. D.O.E.JOB DUTIES:Assist with onboarding new and existing clients during...

  • Administrative Assistant

    3 weeks ago

    Ave Maria, United States Uline, Inc. Full time

    Administrative AssistantFlorida Branch3830 Uline Drive, Naples, FL 34117Are you meticulous with superior organizational skills? Then Uline is looking for you to join our Florida branch as an Administrative Assistant. Support warehouse management and staff as we continue to grow as a top distributor of shipping, industrial and packaging materials. It's an...

  • Quality Assurance Administrator

    6 days ago

    Santa Maria, United States Partners Personnel Full time

    Seeking an experienced Bilingual Food Quality Assurance Administrator to join our team in Santa Maria, CA! Position is full time M-F with flexibility on work hours between 8am to 5pm, or 7am to 4pm, 100% onsite, TTH with a compensation range of $20-$25/hr. D.O.E.JOB DUTIES:Assist with onboarding new and existing clients during the application processManage...

  • Quality Assurance Administrator

    6 days ago

    Santa Maria, United States Partners Personnel Full time

    Seeking an experienced Bilingual Food Quality Assurance Administrator to join our team in Santa Maria, CA! Position is full time M-F with flexibility on work hours between 8am to 5pm, or 7am to 4pm, 100% onsite, TTH with a compensation range of $20-$25/hr. D.O.E.JOB DUTIES:Assist with onboarding new and existing clients during the application processManage...

  • Administrative Assistant

    2 months ago

    Santa Maria, United States The Salvation Army USA Western Territory Full time

    Description Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary To work as an...

  • Administrative Support Specialist

    1 month ago

    Santa Maria, California, United States WOTM - Partners Professional Full time

    Are you an organized and detail-oriented individual with a passion for quality assurance?About the RoleWe are seeking an experienced Quality Assurance Administrator to join our team in Santa Maria, CA. This is a full-time position, Monday through Friday, with flexibility on work hours between 8am to 5pm or 7am to 4pm.Responsibilities:Assist with onboarding...

  • Administrative Coordinator

    3 weeks ago

    Santa Maria, California, United States The Management Association, Inc. Full time

    About the PositionWe are seeking a highly skilled and results-driven Division Operations Manager to join our team at The Management Trust, Inc. in Santa Maria, CA.Job Description:This role involves managing the day-to-day operations of our offices, providing administrative support, and ensuring the smooth delivery of services to our clients.Key...

  • Executive Assistant

    2 weeks ago

    Santa Maria, California, United States The Salvation Army USA Western Territory Full time

    Job OverviewThe Salvation Army USA Western Territory is seeking an Executive Assistant to provide high-level administrative support to our leadership team. As an Executive Assistant, you will be responsible for coordinating complex projects and events, as well as managing the daily operations of our office.Responsibilities:Coordinate executive schedules and...

  • Administrative Assistant

    2 days ago

    Santa Maria, United States Salvation Army Full time

    Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary To work as an Office...

  • Administrative Assistant

    2 weeks ago

    Santa Maria, United States Salvation Army Full time

    Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary To work as an Office...

  • Executive Assistant

    2 weeks ago

    Santa Maria, California, United States Santa Barbara County Education Office Full time

    About the Position">We are seeking an experienced Administrative Assistant to join our team at the Santa Barbara County Education Office. As an administrative assistant, you will provide critical support to our management and staff, ensuring the smooth operation of our office.The successful candidate will have at least four years of progressively responsible...

  • Administrative Assistant

    3 weeks ago

    Santa Ana, United States Banc of California, N.A. Full time

    Provide day-to-day administrative support to staff members and managers' within the department. The employee hired for this position will assist in engaging third-party appraisals and ensuring efficient and timely information flow and report distribu Administrative Assistant, Administrative, Assistant, Banking Learn More

  • Administrative Assistant

    2 days ago

    Santa Rosa, United States BOLT Staffing Full time

    Administrative Assistant - Part time. Job Location: Santa Rosa, California. Job Type - Temp to Hire. Pay Rate: $25-$28/hour. Schedule: Monday - Friday, 9 am-2 pm. Description of Position:We are looking for a versatile and detail-oriented Administrati Administrative Assistant, Administrative, Office Manager, Business Operations, Assistant, Processing,...

  • Administrative Assistant

    4 weeks ago

    Santa Fe, United States Bering Straits Native Corporation Full time

    Draft and /or compile administrative support material. Establish and maintain a comprehensive filing system. Communicating with and supporting the office team and Stampede employees. Professionally receive and respond to phone calls. Operate a person Administrative Assistant, Administrative, Microsoft, Assistant, Manufacturing Learn More

  • Administrative Assistant

    3 weeks ago

    Santa Clara, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Santa Clara, California. This role primarily functions in the property management industry and will be based onsite. Responsibilities:• Efficiently handle inbound calls and emails, providing timely responses to queries.• Undertake...

  • Administrative Assistant

    3 weeks ago

    Santa Clara, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Santa Clara, California. This role primarily functions in the property management industry and will be based onsite. Responsibilities: Efficiently handle inbound calls and emails, providing timely responses to queries.Undertake...

  • Administrative Assistant

    4 weeks ago

    Santa Clara, United States Mathnasium Full time

    Are you passionate about helping others? Are you looking for an experience that gives you the opportunity to help families and children succeed? Do you want to be the allies of parents and teachers, to encourage students to find the love for learning Administrative Assistant, Administrative, Assistant, Operations, Math, Instructor Learn More