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Sales and Office Coordinator

2 months ago

Oceanside, United States VEIA Supplies Full time

VEIA is searching for a sales & office coordinator to work in its Oceanside, California office. In this role, you will manage the inbound and outbound shipments & billing within North America, as well as communicating and ensuring PO placements and billing of international distributors. You will also be responsible for overseeing a warehouse employee on incoming & outgoing orders, returns & customer service. This position currently reports directly to the President.

VEIA Sales & Office Coordinator Duties and Responsibilities
  • Working with the warehouse staff to ensure the warehouse is running according to schedule and prioritizing orders correctly and shipping all orders within 2 business days maximum
  • Management of orders in the order entry system and oversight of the packing slips and shipping labels for each order
  • Management of delivery calendars across all categories
  • Management of order and fulfillment process
  • Communication with Reps on a regular basis
  • Coordination of communication and inventory reporting between internal management and factory partners for inbound orders to provide an accurate available to sell report weekly
  • Communicating with International distributors, invoicing & placing International & North America POs
  • Communication with overseas factories, distributors, freight forwarding, etc
  • Receiving checks/cash into Quickbooks and Shopify and physically depositing into the bank
  • Weekly accounts receivable reminders sent for overdue accounts
  • Calculating and communicating rep commissions and reports
  • Upkeep with the billing email
  • Entering bills from vendors
  • Reconciliation of accounts between factories
  • Updating shipping calendar of all POs on Monday
Requirements and Qualifications
  • Bachelor's Degree preferred but not required
  • 2+ years experience in a retail and/or warehouse focused environment
  • Proven organizational experience and attention to detail
  • Proficient in Microsoft Excel/Google Sheets, Shopify experience a plus
  • Demonstrated creative and critical thinking skills
  • Ability to work on multiple high-value projects simultaneously
  • Strong written and verbal communication skills
  • Ability to organize and manage schedules and timelines
Salary and benefits
  • Annual pay starting at $28 per hour, rate to be commensurate with experience
  • 401k Matching
  • Health Plan
  • 2 weeks Paid Time Off
  • Industry Discounts