Executive Assistant

3 weeks ago


Brooklyn, United States Blackbird Recruiting Full time
Executive Assistant to the CEO

Brooklyn, NY

$70,000 to $100,000

Seeking an Executive Assistant to perform a variety of administrative tasks and support our company's CEO. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and gatekeeping. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of the business by providing personalized and timely support to the CEO.

Responsibilities:

  • Main point of contact amongst executives, staff, external partners, and state and federal agencies.
  • Manage information flow in a timely and accurate manner
  • Manage CEO calendars and set up meetings
  • Make travel and accommodation arrangements
  • Prepare weekly, monthly or quarterly reports
  • Oversee the performance of other clerical staff
  • Format information for internal and external communication - memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Perform related duties as assigned by supervisor
  • Maintain compliance with all company policies and procedures

Qualifications:

  • Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
  • Excellent computer proficiency (MS Office - Word, Excel and Outlook)
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Discretion and confidentiality
  • High school diploma or GED required
  • Associate degree preferred

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