Office Administrator

1 month ago

Dearborn, United States Captain Jay's Fish & Chicken Full time $15 - $25
Join Captain Jay's Corporate Offices as an Office Administrator and become the cornerstone of our dynamic team. This pivotal role ensures that our daily operations run smoothly, supporting various departments and enhancing overall efficiency. By managing office communications, scheduling meetings, and coordinating travel arrangements, you will directly contribute to the seamless flow of our corporate environment.  Working closely with senior management, department heads, and external partners, you will build valuable relationships and gain insights into diverse business areas. This unique position offers ample growth opportunities, allowing you to expand your skill set and advance within the company.  What sets this role apart is the chance to be a vital part of a growing organization where your contributions are recognized and valued. If you are organized, proactive, and eager to make a difference, Captain Jay's Corporate Offices is the place for you.
Responsibilities:
  • You shall manage daily office operations, ensuring that the office environment is organized and efficient.
  • We expect you to coordinate meetings and appointments, including scheduling conference rooms and preparing necessary materials.
  • You will oversee inventory management by tracking office supplies and placing orders as needed to maintain stock levels.
  • You shall act as a point of contact for employees regarding administrative inquiries, providing prompt and accurate assistance.
  • We expect you to handle incoming and outgoing correspondence, including sorting mail, managing emails, and coordinating package deliveries.
  • You will assist in maintaining records and filing systems, ensuring all documents are properly categorized and easily accessible.
  • You shall support HR-related tasks such as onboarding new hires, organizing employee files, and assisting with payroll processing.
  • We expect you to contribute to team projects and company initiatives by providing administrative support and coordination as required.

Requirements:
  • You will manage and coordinate office operations, including scheduling meetings, booking conference rooms, and maintaining an organized calendar to ensure smooth day-to-day activities.
  • We require you to handle correspondence by sorting mail, responding to emails, and managing phone calls with professionalism and efficiency.
  • You must maintain accurate records of office supplies and equipment, placing orders as needed and ensuring timely replenishment to support overall productivity.
  • You should assist in the preparation of reports, presentations, and other documentation required for internal and external communications.
  • We need you to facilitate onboarding processes for new hires by preparing necessary paperwork, setting up workspaces, and providing orientation on office procedures.
  • You are expected to coordinate travel arrangements for team members, including flight bookings, hotel reservations, and itinerary management while adhering to company policies.
  • We look for you to support various administrative tasks such as photocopying, scanning, filing documents, and maintaining a clean and orderly office environment.
  • You must act as a liaison between different departments to streamline communication and foster collaboration within Captain Jay's Corporate Offices.

Skills:
  • Time Management.
  • Multitasking.
  • Data Entry.
  • Customer Service.
  • Problem Solving.
  • Attention to Detail.
  • Microsoft Office Proficiency.
  • Communication Skills.
  • Organizational Skills.
  • Scheduling.


About Captain Jay's Fish & Chicken:

Captain Jay’s was founded in 2003 by a man with a vision. Captain Jay’s is not a fast-food chain, it is a one stop shop where you can swing by and buy dinner for your family and pick up a gallon of milk or carton of eggs. It’s perfect and convenient for you Captain Jay’s is based on the American concepts of the pursuit of happiness, hard work and integrity. Bringing together the delicious southern Cajun recipes, the crisp west coast’s freshness and quality, the swift east coast’s speed and efficiency, and the pure mid-west’s heart and amicability is what distinguishes Captain Jay’s from any other establishment. Captain Jay’s began in Detroit, Michigan and has quickly gained recognition and popularity for the its Cajun chicken recipe, zesty fries, fresh seafood and shrimp in addition to their home-styled sides like Mac & Cheese, and fried okra. Over the last decade, Captain Jay’s has expanded to include over twenty locations spread throughout Detroit, Grand Rapids and Indianapolis.

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