Administrative Support Specialist

3 weeks ago


Dearborn, United States Aston Carter Full time

Job Title: Administrative Support Specialist

Job Description

+ Support leadership team with all systems including but not limited to e-mail (including monitoring for priority e-mails), prompt handling of signature requests, voicemail, HR Online, and cell phone services, etc.

+ Responsible for general office management and organization including maintaining electronic filing system and record retention, e-mail correspondence and daily schedule and meeting preparation

+ Schedule meetings, often involving global personnel and locations and use of WebEx technologies

+ Resolve meeting requests and conflicts in a timely and efficient manner

+ Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, PowerPoint presentations etc.

+ Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports (TER) submissions and reconciliations

+ Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals

+ Represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels

+ Maintain the highest level of confidentiality and manage sensitive information with extreme care

+ Maintain and follow-up on assignments and requested information as required

Soft Skills

+ Effective communication

+ Timely conflict resolution

+ Professional representation

+ High confidentiality and sensitivity management

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.



  • Dearborn, Michigan, United States Captain Jay's Fish & Chicken Full time

    About the RoleCaptain Jay's Fish & Chicken is seeking a highly skilled and organized Executive Assistant to provide top-notch administrative support to our Chief Executive Officer (CEO) and other members of the executive team.Key ResponsibilitiesManage the CEO's Schedule: Arrange meetings, appointments, and travel arrangements with precision and attention to...


  • Dearborn, Michigan, United States Captain Jay's Fish & Chicken Full time

    Are you looking for a rewarding role where you can develop your skills?We are in search of a dedicated administrative professional to manage the processing of all incoming invoices and ensure timely payments to our vendors. This position offers a unique opportunity to broaden your expertise and become a versatile team member.Key Responsibilities:Handle...


  • Dearborn, Michigan, United States Ali Achira Endocrinology & Weight Loss Clinic Full time

    Position OverviewWe are seeking a dedicated Healthcare Support Specialist to join our medical practice. This role is essential in providing assistance within our clinic, focusing on patient care and administrative tasks.Key ResponsibilitiesAssist with patient intake and documentation.Manage electronic medical records efficiently, with a preference for...


  • Dearborn, Michigan, United States Healthcare Support Full time

    Job Title: Diagnostic Imaging SpecialistJob Type: TravelLocation: Dearborn, MichiganJob Description:We are seeking a skilled Diagnostic Imaging Specialist to join our team at a top healthcare organization in Dearborn, Michigan. As a Diagnostic Imaging Specialist, you will be responsible for operating and maintaining imaging equipment, preparing patients for...


  • Dearborn, Michigan, United States Captain Jay's Fish & Chicken Full time

    Captain Jay's Fish & Chicken is seeking a highly organized and motivated Executive Assistant to provide comprehensive administrative support to our Chief Executive Officer (CEO) and the executive team. This role demands exceptional organizational skills, the ability to work independently, and a proactive, can-do attitude. This is an excellent opportunity...


  • Dearborn, Michigan, United States Healthcare Support Full time

    Position Overview:Healthcare Support is actively seeking a dedicated travel CT Imaging Specialist to join our team. This role is essential for providing high-quality imaging services in various healthcare settings.Key Responsibilities:- Perform CT scans and ensure high-quality imaging results.- Collaborate with healthcare professionals to deliver exceptional...


  • Dearborn, Michigan, United States Healthcare Support Full time

    Position Overview:Healthcare Support is actively seeking a traveling CT Imaging Specialist for an exciting opportunity.Role Specifications:Specialty: CT Imaging SpecialistDiscipline: Allied Health ProfessionalEmployment Type: TravelWork Schedule: - 10-hour shifts, nights - 40 hours per weekContract Duration: - 13 weeksQualifications: - Minimum of 2 years of...


  • Dearborn, Michigan, United States Healthcare Support Full time

    Position Overview:Healthcare Support is currently seeking a dedicated and skilled CT Imaging Specialist for a travel assignment.Key Responsibilities:As a CT Imaging Specialist, you will be responsible for:Performing CT scans on patients in various healthcare settings.Ensuring patient safety and comfort during imaging procedures.Collaborating with healthcare...


  • Dearborn, Michigan, United States Henry Ford Health Full time

    Sign-On Bonus: $2GENERAL OVERVIEW:Under the direct guidance of healthcare providers and nursing management, the Healthcare Support Specialist undertakes a range of administrative and clinical responsibilities to enhance the quality and compassionate care delivered to patients. Responsibilities may encompass, but are not limited to, welcoming and guiding...


  • Dearborn, Michigan, United States Healthcare Support Full time

    Job Summary:Healthcare Support is seeking a skilled Diagnostic Imaging Specialist to join our team as a travel CT Technologist. This is a fantastic opportunity to work with a reputable healthcare organization and gain valuable experience in a dynamic environment.Key Responsibilities:Operate CT scanners to produce high-quality diagnostic imagesAssist...


  • Dearborn, Michigan, United States Healthcare Support Full time

    Position Overview:Healthcare Support is actively seeking a skilled traveling CT Imaging Specialist to join our esteemed team. This role involves providing exceptional imaging services while traveling to various healthcare facilities.Key Responsibilities:- Perform CT scans and ensure high-quality imaging results.- Collaborate with healthcare professionals to...


  • Dearborn, Michigan, United States Henry Ford College, MI Full time

    Job SummaryHenry Ford College is seeking a highly skilled Financial Aid Specialist to join our team in Dearborn, MI. As a key member of our Financial Aid department, you will be responsible for providing expert guidance and support to students and families navigating the financial aid process.Key ResponsibilitiesMaintain knowledge and understanding of...


  • Dearborn, United States ACCESS (MI) Full time

    Job Title: Administrative Support IJob Status: Part-time (up to 28 hours)Bilingual Arabic preferredJob Summary: Under direct supervision, the Administrative Support I uses basic skills obtained through experience and training to provide clerical support to an assigned functional area. Essential Duties and Responsibilities: Answer phones, screen incoming...


  • Dearborn, United States ACCESS (MI) Full time

    Job Title: Administrative Support IJob Status: Full-timeBi-lingual preferred: Arabic/EnglishJob Summary: Under direct supervision, the Administrative Support I uses basic skills obtained through experience and training to provide clerical support to an assigned functional area. Essential Duties and Responsibilities: Answer phones, screen incoming calls,...


  • Dearborn, Michigan, United States Arab Community Center for Economic and Social Serv Full time

    Position Title: Administrative Support IDepartment: Community Health & Research CenterJob Status: Full-timeLanguage Requirement: Bi-lingual preferred: Arabic/EnglishJob Overview: The Administrative Support I role is designed for individuals who are eager to provide essential clerical assistance within a dynamic environment. Under the guidance of supervisory...


  • Dearborn, Michigan, United States Community Care Organization Full time

    Job OverviewPosition: Youth Support Specialist/Life Skills Coach SupervisorLocation: Remote position with potential travel.About the Organization: Community Care Organization is a dedicated Child Placing Agency focused on assisting youth aged 16-21 transitioning out of foster care.General Summary: This role reports directly to the Life Skills Coach...


  • Dearborn, United States The Bartech Group Inc Full time

    Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a contract Administrative Assistant. If you...


  • Dearborn, MI, United States Healthcare Support Full time

    Healthcare Support is currently in search of a traveling CT Imaging Specialist for an exciting opportunity. Position Overview & Requirements Specialty: CT Imaging Specialist Discipline: Allied Health Professional Duration: 7 weeks40 hours per week Shift: 8 hours, evenings Employment Type: Travel Benefits: 3pm-11:30pm, 5x8 evenings. Experience in ER,...


  • Dearborn, Michigan, United States Rite-Hite Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rite-Hite. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our Kent, WA based sales & service office.Key Responsibilities:Provide administrative support to our employees, including data entry,...


  • Dearborn, Michigan, United States Great Expressions Dental Centers Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Patient Care Coordinator to join our team at Great Expressions Dental Centers. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to ensure a smooth and efficient patient experience.Key ResponsibilitiesFront Desk...