Accounts Payable Administrator

2 months ago


Jurupa Valley, United States Defined Staffing Solutions Full time $25 - $30
Primary Responsibilities:
  • Invoice Processing: Review, code, and process vendor invoices accurately and in a timely manner, ensuring they align with purchase orders and contracts.
  • Invoice Verification: Verify the accuracy of invoices by confirming that the goods or services received match purchase orders or contracts, and ensure that proper authorization is obtained.
  • Financial Reporting Support: Assist with month-end and year-end closing activities by providing necessary data for financial reporting and audits.
  • Compliance: Ensure all accounts payable processes comply with company policies, accounting standards, and legal requirements.
  • Problem Solving: Resolve any discrepancies in invoices, address payment issues, and respond to vendor inquiries professionally and in a timely manner.
  • Documentation and Record Keeping: Maintain accurate and organized files for all invoices and backup documentation in accordance with company policies.
  • Vendor Relations: Communicate effectively with vendors and internal teams to ensure smooth payment processing and timely issue resolution.
  • Administrative Support: Provide additional administrative support to the accounting department as needed, including preparing 1099 forms at year-end and assisting with special projects.
  • Other Duties: Perform other related duties as assigned by management.

Qualifications:
  • Experience: A minimum of 3-5 years of accounts payable experience in a high-volume environment.
  • Education: High School Diploma required; an Associate Degree in Accounting or a related field is a plus.
  • Technical Skills: Proficiency in Microsoft Word and Excel, with experience in accounting software (experience with Dynamics 365 is a plus).
  • Organizational Skills: Strong time management and organizational skills with the ability to prioritize multiple tasks and meet tight deadlines.
  • Communication: Excellent written and verbal communication skills, with the ability to interact professionally with internal departments and external vendors.
  • Problem Solving: Strong analytical and problem-solving skills, with the flexibility to adapt to changing priorities.

Why Join our client?
  • Retirement Benefits: ESOP Retirement Benefits are extended to all employees after one year of service. A typical company contribution ranges from 10% to 15% of your annual salary.
  • 401K Plan: Available to all non-union employees.
  • Comprehensive Health Benefits: Health, Dental, and Vision, plus supplemental health insurance options.
  • Work-Life Balance: Generous Paid Time Off (PTO) and Holiday Pay.
  • Career Growth: Opportunities for career advancement and professional development.
  • Training: On-the-job training provided to all employees.
  • Industry Leader: Work for a company recognized as a leader in various disciplines and markets.


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