Accounts Payable Specialist

2 days ago


Jurupa Valley, United States Defined Staffing Solutions Full time $26 - $29
Accounts Payable AnalystJoin a dynamic team as an Accounts Payable Analyst with a leading company in sustainable pavement solutions This role offers the opportunity to manage and improve critical accounts payable processes, interact with both internal departments and external vendors, and contribute to the company’s financial accuracy and efficiency.

Primary Responsibilities:
  • Accurately process accounts payable transactions by coding them to the general ledger (GL), projects, and purchase orders.
  • Run payment registries and execute weekly check runs, ensuring all payments comply with the agreed terms.
  • Maintain detailed files and backup documentation in accordance with company policies and best practices.
  • Conduct 2- and 3-way matching to ensure the accuracy of invoices and resolve any discrepancies.
  • Resolve vendor disputes by addressing conflicts and discrepancies with external vendors.
  • Support month-end closing procedures, including accruals, aging reports, and purchase order reviews.
  • Monitor all vendor payments and agreements to identify opportunities for discounts and ensure compliance with terms.
  • Ensure timely sales tax payments on relevant invoices.
  • Track and apply credits owed to the company on future payments.
  • Assist in the improvement of accounts payable processes, identifying areas for efficiency and automation.
  • Communicate effectively with external vendors and internal departments to resolve issues and ensure accurate information flow.
  • Assist with accounting-related special projects as necessary, including audits and process improvements.
  • Prepare and file 1099 forms at the end of the year.
  • Perform other duties as assigned to support the accounting team’s objectives.

Qualifications:
  • Proven ability to manage multiple, complex projects simultaneously.
  • Analytical problem-solving skills with the flexibility to manage changing priorities and tight deadlines.
  • Strong time management and organizational skills to handle high volumes efficiently.
  • Ability to work both independently and in a team-oriented environment.
  • Excellent written and verbal communication skills and the ability to interact professionally with diverse personnel.
  • Attention to detail and a commitment to maintaining a high level of accuracy.

Education and Experience:
  • A minimum of 3+ years of Accounts Payable experience.
  • High School Diploma required; additional education in accounting or a related field is a plus.
  • Experience working in a high-volume environment.
  • Basic understanding of accounting principles and charts.
  • Proficiency with Microsoft Word and Excel; experience with Dynamics 365 (D365) is strongly preferred.

Why Join Us?
  • ESOP Retirement Benefits: Employee Stock Ownership Plan with participation after one year of service. Typical company contribution ranges from 10% to 15% of your annual salary.
  • 401K Retirement Benefits available to all non-union employees.
  • Comprehensive Health, Dental, and Vision insurance, along with other supplemental benefits.
  • Paid Time Off (PTO) and Holiday Pay.
  • Opportunities for career advancement within a growing and industry-leading company.
  • On-the-job training provided to all employees.
  • Work for an industry leader in various markets, with a focus on sustainability and innovation.

Physical Requirements:
  • While performing the duties of this job, the employee will regularly use hands to finger, handle, or feel objects and controls and frequently reach with hands and arms.
  • The employee is required to stand, walk, talk, and hear frequently.
  • Sitting, climbing, balancing, stooping, kneeling, crouching, and crawling may be required occasionally.
  • The employee must be able to lift/move up to 10 pounds regularly and up to 25 pounds occasionally.
  • Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and focus adjustment.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability, veteran status, or any other characteristic protected by law.

How to Apply:If you're looking to grow your career in a supportive, innovative, and employee-owned company, apply today

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