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Operations Coordinator

2 months ago

miami, United States Little Saints Full time

Want to be a part of one of the fastest-growing companies in beverage? Little Saints makes non-alcoholic beverages that use mushrooms instead of alcohol as fuel. Our sugar free, aromatic, cocktail-inspired flavors have quickly become cult favorites among the 35+ crowd that prioritizes premium experiences. Led by renegade founder Megan Klein, Little Saints leads with equal parts purpose and play, and is changing the landscape of how a successful brand looks and acts. 


To apply, email team@littlesaints.com. 


OPERATIONS COORDINATOR


We are seeking an Operations Coordinator who will contribute to Little Saints’ success by planning, executing and managing all aspects of our inventory so that we can maintain our rapid growth and always deliver to our customers on time. We are seeking an individual who identifies as “very organized” (in addition to whatever else you are - all are welcome), loves to adhere to a schedule, responds quickly to emails and geeks out on a spreadsheet. 


Reporting relationship: reports to the CEO


Responsibilities:


  • Manage planning and purchasing of ingredients and raw materials, primary packaging, secondary packaging and finished goods 
  • Maintain agreed stock levels and ensure that forward production plans, lead time and cash flow are all considered on an ongoing basis
  • Monitor production scheduling to ensure consistent 100% (or close to 100%) on time delivery in full to all customers
  • Coordinate LTL and FTL transport of finished goods to DTC warehouses and wholesale customers; communicate with warehouses and customers regarding same
  • Track inventory at all copackers and warehouses, and assist in the preparation of sales forecasts to ensure consistent supply chain and no out of stocks; communicate with sales team regarding inventory to optimize sales
  • Maintain and operate the back end of our Shopify site and Amazon fulfillment - includes reconciling inventory, creating and maintaining digital SKUs, checking to ensure all packages are routed properly, and other ops-related tasks requested by web and customer service team
  • Analyze all input costs and purchasing to optimize COGs
  • Coordinate physical inventory counts, cycle counts, and reconciliation 
  • Calculate cost of goods on a monthly basis and provide related inputs to CFO/accounting as needed
  • Communicate and interface with copackers and warehouses on a daily basis to accomplish all of the above


The traits we’re looking for:


  • Organized. You like to keep things organized, you inspire organization among the team
  • Responsive. It’s natural for you to clear your inbox every day, you respond to people quickly, we never have to ask for the same thing twice. 
  • Direct. You tell things like it is. You are not shy to communicate problems, things we can do better, potentials for improvement and ways we can make more money. 
  • Scrappy. You stand firmly in your ability to get things done, and you can cut the unnecessary corners most big companies waste time on. You’re not afraid to experiment with new ideas to find creative solutions to challenges. 
  • Desire to Grow. Want to learn a new way of work that is fulfilling, expansive and totally different than anything you’ve experienced before? This job is for you.

 

Experience


Required

  • Ability to utilize best accounting business practices in a highly ethical manner
  • Experience in inventory procurement and management 
  • Experience in maintaining and reporting budgets, production planning, inventory report, forecasts and other operations-related reporting
  • Some experience with operations in a DTC company – you need to understand how to interface with a 3PL regarding Shopify and/or Amazon orders

Preferred but not required: 

  • Specific experience within food, beverage or natural products
  • Must have current work authorization in the United States 


This position can be remote (East Coast or Midwest only) or based in our Miami office, and will be required to attend production runs and visit our warehouses from time to time. 


Full-time, salaried position with normal working hours of 10-6 EST, Mon-Fri. Salary range is $70-95K, depending on experience.


About our Values 


Little Saints is a values-based company committed to serving our community with integrity and an open mind. We strongly encourage under-represented minorities to apply, and we welcome everyone to our team. It has been and will continue to be a fundamental policy of Little Saints not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignment, benefits, layoff, and termination.