Executive Assistant/Office Manager

4 weeks ago

Rockford, United States FurstStaffing Full time
Job DescriptionJob DescriptionExecutive Assistant/Office Manager ESSENTIAL FUNCTIONS:
Executive Support
  • Monitors progress, coordinates, and prioritizes CEO’s workflow.
  • Advises on and prepares minutes, agendas, policies, and documents for the RACVB board, RACVB charitable foundation board and other RACVB stakeholders.
  • Uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEO’s responsibilities.
  • Assists in the planning and execution of GoRockford events, as requested.
  • Maintains established timeline, preparation, and submittal of Board monitoring reports; including drafting reports as requested.
  • As directed by the CEO, plans, and organizes special Board meetings and retreats that focus on long-term plans, issues, and opportunities.
  • Assists with accounting and finance, including grants, documents, and filing, as needed.
  • Other duties may be assigned.

Administrative Support
  • Schedules and confirms meetings and appointments for the President/CEO, senior staff, and board committees.
  • Makes travel arrangements as necessary and prepares expense reports.
  • Makes copies, sends communication, and composes and drafts letters, memos, and presentations for the President/CEO.
  • Opens, sorts, and distributes mail.
  • Makes local deliveries, on occasion, for President/CEO or other staff.
  • Responds to calls, voice mails, e-mails, and correspondence for the President/CEO.
  • Maximizes technology to efficiently support the President/CEO in managing schedules and communication.
  • Serves as a valuable “go to” person for senior management team, by assisting them in day-to-day tasks, contributing to their success in performance and productivity, and seeking ways to amicably solve problems pertaining to staff relations.
  • Manages staff recognition program, including birthdays, anniversaries, and special celebrations.

Technology Coordinator
  • Provide server administration (new users, login, passwords, etc.).
  • Resolve day to day PC and printer issues with guidance and assistance from IT service provider, as necessary.
  • Maintain relationship with and schedule services with IT service provider.
  • Maintain phone system through day-to-day system management (problems, new users, phone list updates, speed dials, holiday recordings).
  • Maintain copiers and schedule repairs, as necessary.
  • Provide office training on phone system, copiers, computer software and peripherals, and other equipment.

Office Manager
  • Communicate operational policies and procedures, as necessary.
  • Oversee scheduling day-to-day maintenance of the building and grounds.
  • Maintain inventories of office and kitchen supplies and order as needed to ensure smooth office operations.
  • Assist with the purchase of office equipment, services, and maintenance agreements.
  • Serve as the ‘point-person’ for the RACVB in greeting guests in person and on the phone.
  • Process and distribute in-coming and out-going mail and packages (UPS, FedEx etc.).
  • Ensure reception area and all common areas are clean, including meeting rooms and kitchen, at the beginning and end of day.
  • Prepare for internal and external meetings by stocking meeting rooms with beverages, setting up electronic equipment, and other prep, as necessary.
  • Maintain brochure racks, kiosks and posting board in the reception area by filling and straightening racks, removing dated materials, and ordering brochures, as necessary.
  • Open and close office, including unlocking doors, making coffee, checking mailbox, etc.

EDUCATION/EXPERIENCE REQUIREMENTS:
  • Three to five years related experience; or equivalent combination of education and experience.
  • Prior work experience for an executive level leader, board governance, monitoring and minute taking preferred. Destination/tourism work experience is a plus.
  • Candidate should demonstrate an innovative use of strategy, creativity, collaboration, and project management skills to produce meaningful results.
  • Candidate should project professionalism and confidence while willing to roll up the sleeves when necessary.
  • Must have valid driver’s license and reliable personal transportation. May need to attend a morning, evening, or an occasional weekend meeting/event.
Please apply directly to the Executive Assistant/Office Manager role or contact Keri Benhoff at keri.benhoff@furstexec.com.

  • Office Operations Manager and Executive Support Specialist

    1 week ago

    Rockford, Illinois, United States FurstStaffing Full time

    Job OverviewPosition: Administrative Coordinator and Office SupervisorKey Responsibilities:Executive SupportOversee and manage the workflow of the CEO, ensuring priorities are addressed effectively.Prepare and advise on minutes, agendas, and documentation for board meetings and other key stakeholders.Handle confidential information with discretion and...

  • Office Operations Manager

    3 days ago

    Rockford, Illinois, United States FurstStaffing Full time

    Job OverviewPosition: Administrative Coordinator/Executive AssistantAs an integral part of our team at FurstStaffing, the Administrative Coordinator/Executive Assistant will play a crucial role in supporting our executive leadership. This position encompasses a variety of responsibilities aimed at ensuring the smooth operation of our office and providing...

  • Assistant Office Manager

    4 weeks ago

    Rockford, United States Elite Dental Partners Full time

    Job DescriptionJob DescriptionJOB SUMMARY *****1 YEAR DENTAL EXP REQUIRED*******To perform this job successfully, an individual must be able to perform each essential job duties satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodations may be made to enable individuals...

  • Chief Executive Officer

    1 week ago

    Rockford, Illinois, United States workplace Full time

    Position Overview: SUMMARYThe Chief Executive Officer (CEO) is accountable for the strategic leadership and operational management of the organization, ensuring alignment with the mission, vision, and policies set forth by the governing board. The CEO will collaborate with the board to articulate a compelling long-term strategy and mobilize resources from...

  • Office Assistant

    3 months ago

    Rockford, United States AMDG Holdings LLC Full time

    Job DescriptionJob DescriptionOur company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting customers, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.In...

  • Chief Executive Officer

    1 week ago

    Rockford, Illinois, United States workplace Full time

    Position Overview: SUMMARYThe Chief Executive Officer is accountable for the strategic leadership and operational management of the organization, ensuring alignment with the foundational principles, mission, and policies established by the governing board. This role requires the ability to collaborate with the board to formulate and communicate a compelling...

  • Chief Executive Officer

    1 week ago

    Rockford, Illinois, United States workplace Full time

    Position Overview:SUMMARYThe Executive Director is accountable for the strategic leadership and operational management of the organization, ensuring alignment with the mission, vision, and policies set forth by the governing board. This role requires the ability to collaborate with the board to establish a compelling long-term vision and to mobilize support...

  • Chief Executive Officer

    3 days ago

    Rockford, Illinois, United States workplace Full time

    Position Overview:SUMMARYThe Executive Director is accountable for the strategic leadership and operational management of the organization, ensuring alignment with the foundational principles outlined in the governing documents, mission statement, and policies established by the board of directors. This role requires the ability to collaborate with the board...

  • Chief Executive Officer

    1 week ago

    Rockford, Illinois, United States workplace Full time

    Position Overview:SUMMARYThe Executive Director is accountable for the strategic leadership and operational management of the organization, ensuring alignment with the foundational principles outlined in the articles of incorporation, by-laws, mission statement, and policies set forth by the governing board. This role requires collaboration with the board to...

  • Chief Executive Officer

    3 days ago

    Rockford, Illinois, United States workplace Full time

    Position Overview:SUMMARYThe Executive Director is accountable for the strategic leadership and operational management of the organization, ensuring alignment with the mission, vision, and policies set forth by the governing board. This role requires the ability to collaborate with the board to establish a compelling long-term vision and to mobilize support...

  • Chief Executive Officer

    1 week ago

    Rockford, Illinois, United States workplace Full time

    Position Overview:SUMMARYThe Executive Director is accountable for the strategic leadership and operational management of the organization, ensuring alignment with the foundational principles outlined in the articles of incorporation, by-laws, and mission statement. This role requires collaboration with the governing board to articulate a visionary long-term...

  • Chief Executive Officer

    3 days ago

    Rockford, Illinois, United States workplace Full time

    Position Overview:SUMMARYThe Executive Director is accountable for the strategic leadership and administration of the organization, ensuring alignment with the foundational documents, mission, and policies set forth by the governing board. This role involves collaborating with the board to establish and communicate a compelling long-term vision while...

  • Community Supervision Officer

    3 days ago

    Rockford, Illinois, United States Illinois Northern Probation Office Full time

    Qualifications Candidates must be U.S. citizens or provide documentation proving eligibility to work in the United States. Required Education & Experience: All positions for community supervision officers necessitate the completion of a bachelor's degree from an accredited institution, along with a minimum of one year of relevant experience. Candidates...

  • Rehabilitation Services Officer

    4 days ago

    Rockford, Illinois, United States Illinois Northern Probation Office Full time

    Position Overview The Illinois Northern Probation Office is seeking qualified candidates for the role of a Community Supervision Officer. This position plays a critical role in overseeing individuals on probation, ensuring compliance with court orders, and facilitating their rehabilitation. Qualifications Applicants must be U.S. citizens or provide...

  • Office Assistant

    3 months ago

    Rockford, United States Metro Enforcement Full time

    Job DescriptionJob DescriptionWe are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement...

  • Medical Office Assistant Flex

    2 months ago

    Rockford, United States OSF HealthCare Full time

    OverviewStarting pay for this position is $17.60/hour.POSITION SUMMARY: Medical Office Assistants perform clinical and administrative duties consistent with Medical Assistant program education, training and experience. Works in both the clinical and front office functions of the practice providing clerical and assisting in the delivery of health care and...

  • Operations Executive

    1 week ago

    Rockford, Illinois, United States Fuze HR Solutions Full time

    On behalf of Fuze HR Solutions, we are seeking an Operations Executive who will be instrumental in steering production, operational effectiveness, and organizational objectives while cultivating a culture of efficiency, sustainability, and advancement. This position presents a remarkable opportunity to engage with a company that embodies a forward-thinking...

  • Sales Account Executive

    4 days ago

    Rockford, Illinois, United States Rockford Ball Screw Company Full time

    Job OverviewOBJECTIVE OF THE ROLE:The objective of this role is to assist current clients with product choices while driving new sales by actively pursuing leads generated through the Customer Relationship Management System for both Rockford Ball Screw and Rockford Linear Motion.KEY RESPONSIBILITIES:Oversee new and ongoing customer projects and participate...

  • Healthcare Sales Executive

    3 days ago

    Rockford, Illinois, United States Aegis Sciences Corp Full time

    Job OverviewThe Healthcare Sales Executive is a results-driven professional who excels in identifying and securing new business opportunities while nurturing existing client relationships. This role demands a proactive individual with a strong entrepreneurial mindset and a consultative sales approach.The Sales Executive will be responsible for achieving and...

  • Healthcare Sales Executive

    3 days ago

    Rockford, Illinois, United States Aegis Sciences Corp Full time

    Position OverviewThe Healthcare Sales Executive is a results-driven professional who excels in identifying and securing new business opportunities while nurturing existing client relationships. This role requires a proactive individual with a strong entrepreneurial mindset and a consultative sales approach.The Healthcare Sales Executive will be responsible...