Office Operations Manager

1 week ago

Rockford, Illinois, United States FurstStaffing Full time
Job Overview

Position: Administrative Coordinator/Executive Assistant

As an integral part of our team at FurstStaffing, the Administrative Coordinator/Executive Assistant will play a crucial role in supporting our executive leadership. This position encompasses a variety of responsibilities aimed at ensuring the smooth operation of our office and providing high-level administrative support.

Key Responsibilities:
  • Executive Support: Manage and prioritize the workflow of the executive team, ensuring efficient operations.
  • Board Coordination: Prepare and advise on meeting agendas, minutes, and essential documents for board meetings and stakeholders.
  • Confidentiality: Exercise discretion in handling sensitive information related to executive responsibilities.
  • Event Planning: Assist in organizing and executing company events and functions as required.
  • Reporting: Draft and submit board monitoring reports, maintaining established timelines.
  • Meeting Organization: Plan and coordinate special meetings and retreats focused on strategic planning.
  • Financial Assistance: Support accounting functions, including documentation and filing related to grants.
  • Additional Duties: Undertake other responsibilities as assigned.
Administrative Functions:
  • Scheduling: Coordinate meetings and appointments for the executive team and board committees.
  • Travel Arrangements: Organize travel logistics and prepare expense reports.
  • Communication: Draft correspondence, memos, and presentations for executive review.
  • Mail Management: Handle incoming and outgoing mail efficiently.
  • Technology Utilization: Leverage technology to streamline communication and scheduling.
  • Team Support: Act as a resource for senior management, assisting with daily tasks and fostering productivity.
  • Recognition Programs: Manage staff recognition initiatives, celebrating milestones and achievements.
Technology Management:
  • System Administration: Oversee user accounts and manage IT-related issues.
  • Vendor Coordination: Maintain relationships with IT service providers and schedule necessary services.
  • Training: Provide training on office technology and equipment.
Office Management:
  • Operational Policies: Communicate and enforce office policies and procedures.
  • Facility Oversight: Manage the maintenance and upkeep of office facilities.
  • Inventory Management: Monitor and order office supplies to ensure operational efficiency.
  • Guest Relations: Serve as the primary point of contact for visitors and guests.
  • Mail Processing: Ensure timely processing of all mail and packages.
  • Office Cleanliness: Maintain a clean and organized office environment.
  • Meeting Preparation: Ensure meeting rooms are well-equipped and prepared for internal and external gatherings.
Qualifications:
  • 3-5 years of relevant experience or an equivalent combination of education and experience.
  • Experience supporting executive leadership and familiarity with board governance is preferred.
  • Demonstrated skills in strategy, creativity, collaboration, and project management.
  • Professional demeanor with a proactive approach to problem-solving.
  • Valid driver's license and reliable transportation are required.

We look forward to welcoming a dedicated professional to our team who is ready to contribute to our success.

  • Office Operations Manager and Executive Support Specialist

    2 weeks ago

    Rockford, Illinois, United States FurstStaffing Full time

    Job OverviewPosition: Administrative Coordinator and Office SupervisorKey Responsibilities:Executive SupportOversee and manage the workflow of the CEO, ensuring priorities are addressed effectively.Prepare and advise on minutes, agendas, and documentation for board meetings and other key stakeholders.Handle confidential information with discretion and...

  • Security Operations Officer

    2 weeks ago

    Rockford, Illinois, United States Accel Entertainment Gaming Full time

    *ONLY RETIRED LAW ENFORCEMENT OFFICERS WILL BE CONSIDERED FOR THIS POSITION* POSITION SUMMARY Join Accel Entertainment Gaming, a premier Gaming Terminal Operator dedicated to delivering exceptional customer service and compliance solutions to our partner establishments nationwide. ROLE SUMMARY This distinctive position merges the duties of a Route Security...

  • Community Supervision Officer

    1 week ago

    Rockford, Illinois, United States Illinois Northern Probation Office Full time

    Qualifications Candidates must be U.S. citizens or provide documentation proving eligibility to work in the United States. Required Education & Experience: All positions for community supervision officers necessitate the completion of a bachelor's degree from an accredited institution, along with a minimum of one year of relevant experience. Candidates...

  • Rehabilitation Services Officer

    1 week ago

    Rockford, Illinois, United States Illinois Northern Probation Office Full time

    Position Overview The Illinois Northern Probation Office is seeking qualified candidates for the role of a Community Supervision Officer. This position plays a critical role in overseeing individuals on probation, ensuring compliance with court orders, and facilitating their rehabilitation. Qualifications Applicants must be U.S. citizens or provide...

  • Restaurant Operations Manager

    2 weeks ago

    Rockford, Illinois, United States Bear Family Restaurants Full time

    Join the Bear Family Restaurants Team!The Area Operations Leader plays a pivotal role in enhancing the profitability of our restaurants by collaborating with a dedicated team of general managers. This position is essential in upholding our QSC&V standards while achieving all operational, talent, and financial objectives.Compensation Overview:Annual salary...

  • Restaurant Operations Manager

    1 week ago

    Rockford, Illinois, United States Bear Family Restaurants Full time

    Join the Bear Family Restaurants teamWe are looking for an experienced Operations Supervisor to oversee a cluster of restaurants in collaboration with General Managers, ensuring that exceptional standards of quality, service, cleanliness, and value are consistently achieved. The successful candidate will have a background in a dynamic Quick Service...

  • Senior Operations Manager

    5 days ago

    Rockford, Illinois, United States Health Conservation Incorporated Full time

    Job DescriptionHealth Conservation Incorporated is seeking a highly skilled Senior Manager of Operations to join our team. As a key member of our leadership team, you will be responsible for overseeing the efficient delivery of our occupational health services to corporations across the United States.Key Responsibilities:Logistics Management:Ensure that...

  • Retail Center Operations Manager

    2 weeks ago

    Rockford, Illinois, United States Northwest Bank of Rockford Full time

    Job OverviewOrganization Insight:Northwest Bank has been a cornerstone of community banking since its inception in Rockford in 1972. Our mission is to deliver reliable banking services that our clients can trust. As a subsidiary of Foresight Financial Group, Inc., we are committed to fostering a high-performance culture.Role Summary:The position entails...

  • Engineering Operations Manager

    2 weeks ago

    Rockford, Illinois, United States Henis Group Full time

    Job OverviewCompany Background: Henis Group is a prominent player in the dairy industry, dedicated to producing high-quality cultured dairy products. We are currently in search of a Senior Engineering Manager to enhance our operational capabilities.Role Summary: The Senior Engineering Manager will oversee the engineering and maintenance departments, ensuring...

  • Operations Manager

    2 days ago

    Rockford, Illinois, United States Loves Travel Stops & Country Store Full time

    Job SummaryWe are seeking a highly motivated and experienced Operations Manager to join our team at Loves Travel Stops & Country Stores. As an Operations Manager, you will be responsible for leading daily operations to drive efficiency, quality, and customer satisfaction.Key ResponsibilitiesLeadership and Management: Lead a team of employees to achieve...

  • Operations Manager

    10 hours ago

    Rockford, Illinois, United States GPM Investments LLC Full time

    Job DescriptionOverviewGPM Investments LLC is seeking a highly motivated and experienced Assistant Manager to join our dynamic team at our thriving convenience store. As an Assistant Manager, you will play a key role in driving success and contributing to the growth of our organization.Key ResponsibilitiesTeam Leadership: Collaborate with the Store Manager...

  • Office Coordinator

    1 week ago

    Rockford, Illinois, United States Braven Solar Full time

    Job OverviewBraven Solar is a leading force in the solar energy sector, dedicated to harnessing the power of the sun. We are seeking a talented individual to enhance our administrative operations in the role of Office Coordinator.Key ResponsibilitiesThe selected candidate will be responsible for:Utilizing office equipment, including photocopiers, scanners,...

  • Operations Senior Manager

    2 weeks ago

    Rockford, Illinois, United States Health Conservation Incorporated Full time

    Company Overview:Health Conservation Incorporated is a nationwide provider of occupational health services dedicated to supporting corporate health and safety initiatives across the United States. Our mission is to safeguard employee well-being while ensuring compliance with OSHA regulations. We specialize in delivering core services such as audiometric and...

  • Restaurant Operations Manager

    9 hours ago

    Rockford, Illinois, United States Wendy's Full time

    About the RoleWe are seeking a highly motivated and experienced Restaurant Operations Manager to join our team at Wendy's. As a key member of our management team, you will be responsible for overseeing the daily operations of our restaurant, ensuring that our high standards of quality, service, and cleanliness are consistently met.Key...

  • Maintenance Operations Manager

    5 days ago

    Rockford, Illinois, United States HiFyve Full time

    About the RoleWe are seeking a highly skilled Maintenance Operations Manager to join our team at HiFyve. As a key member of our operations team, you will be responsible for ensuring the smooth operation of our facilities and equipment.Key ResponsibilitiesMaintenance and Repair: Utilize your mechanical and electrical expertise to maintain and repair...

  • Restaurant Operations Manager

    2 days ago

    Rockford, Illinois, United States Pancheros Franchise Corporation Full time

    Job SummaryWe are seeking a highly skilled and experienced Restaurant General Manager to lead our restaurant operations and ensure exceptional customer service. The successful candidate will be responsible for overseeing all aspects of restaurant management, including staff supervision, customer satisfaction, food production, safety and sanitation policies,...

  • Janitorial Operations Manager

    2 weeks ago

    Rockford, Illinois, United States SBM Management Full time

    Job Overview Position at SBM Management SBM Management is seeking a Janitorial Operations Manager . The Janitorial Operations Manager will oversee all aspects of the custodial program, ensuring the implementation of safe work practices and procedures. The ideal candidate will possess strong organizational skills and have experience managing sizable...

  • Restaurant Operations Manager

    3 days ago

    Rockford, Illinois, United States HIA Restaurant Partners LLC Full time

    Job Description**Restaurant Assistant Manager**We are seeking a highly skilled and experienced Restaurant Assistant Manager to join our team at HIA Restaurant Partners LLC. As a key member of our management team, you will be responsible for ensuring the smooth operation of our restaurant, providing exceptional customer service, and leading a team of staff to...

  • Operations Program Manager

    2 weeks ago

    Rockford, Illinois, United States Raytheon Technologies Full time

    Position Overview: Collins Aerospace, a subsidiary of Raytheon Technologies, is at the forefront of innovative solutions within the aerospace and defense sectors. We are seeking a dedicated Operations Program Manager to join our team, contributing to our mission of delivering advanced technology and systems. Key Responsibilities: Proactively manage project...

  • Law Enforcement Officer

    5 days ago

    Rockford, Illinois, United States ASM Global Full time

    Job SummaryASM Global, a leading provider of venue management and event services, is seeking a highly skilled Law Enforcement Officer to join our team at the BMO Center, Coronado Theatre, and Davis Park. As a key member of our security team, you will be responsible for ensuring the safety and security of patrons, staff, vendors, and property.Key...