Receptionist/Executive Administrative Assistant

1 month ago

Graham, United States XC Container LLC Full time
Job DescriptionJob DescriptionDescription:

Company Overview:

XCaliber Container, LLC is a leading supplier of shipping containers in Texas, New Mexico, and Oklahoma dedicated to providing innovative and high-quality storage solutions to our customers. With a focus on excellence and customer satisfaction, we are committed to driving growth and success in the storage industry. As we continue to grow and expand our operations, we are seeking a skilled and experienced Receptionist/Executive Administrative Assistant to join our team and support our office operations.


Position Summary:

We are seeking a highly organized and personable full-time Receptionist/Executive Administrative Assistant to join our team. This multifaceted role involves managing the front desk, providing executive administrative support to the office executives, assisting the office staff with various administrative tasks, and handling general office management duties. The ideal candidate will be professional, proactive, and able to handle multiple tasks efficiently in a fast-paced environment.


Reception Duties:

  • Greet and welcome visitors with a positive and friendly demeanor.
  • Answer, screen, and direct incoming phone calls.
  • Manage the reception area, ensuring it is clean, organized, and presentable.
  • Coordinate and schedule appointments and meetings.
  • Handle incoming and outgoing mail and packages.
  • Assist with application completion of walk-in applicants looking for work.

Executive Administrative Support:

  • Provide comprehensive administrative support to office leadership, including calendar management, travel arrangements, and expense reporting.
  • Prepare and edit correspondence, communications, presentations, reports, and other documents.
  • Assist with meeting preparation, including setting up conference calls, preparing agendas, and taking meeting minutes.

Administrative Support for Office Staff:

  • Assist office staff with various administrative tasks as needed, such as data entry, filing, and document management.
  • Coordinate and facilitate internal and external communications on behalf of the office staff.
  • Support the planning and execution of office events and functions.
  • Oversee general office operations, including supply management, equipment maintenance, and vendor coordination.
  • Ensure office policies and procedures are followed and updated as necessary.
  • Handle any other duties as assigned to ensure the smooth operation of the office.


Requirements:

Qualifications:

  • High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
  • Proven experience as a receptionist, administrative assistant, or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Professional appearance and attitude.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong problem-solving skills and the ability to work independently.
  • Bilingual in Spanish/English preferred.

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