Executive Assistant
2 months ago
The Executive Assistant is responsible for upholding OCB’s values of outstanding patient care, Unity,
Ethics & Integrity, Fairness, Operational Excellence, and Fiscal Responsibility.
Summary of Responsibilities:
- Prioritizes COO’s daily tasks which may include calendar management, meeting and event planning, and executive documentation and presentation preparation.
- Prepares for and attends executive level meetings including Executive Board, Advisory Committee, Management Team, and Board of Directors meetings which includes preparing agendas, slides, taking notes and distributing minutes.
- Responsible for logistical components of executive level meetings including agenda creation, note taking, scheduling, organizing AV, developing presentations, communicating with attendees.
- Works independently on projects and initiatives assigned by COO, VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle.
- Serves as a primary liaison with leaders and external vendors to ensure overall effectiveness of the COO office.
- Provides administrative support for MD recruiting, onboarding and offboarding.
- Develop and maintain documentation management system. Ensures structure and proper indexing of documents efficiently including confidential legal documents such as physician contracts and amended agreements.
- Maintains leases, financial agreements, and related legal documents.
- Coordinates meeting schedule for the Board of Directors, Committees, Executive Leadership Team, etc.
- Performs related job duties as required.
- Bachelor’s degree preferred.
- Minimum of four years of related experience.
- Project management experience, PMP certification desirable.
- Advanced PowerPoint skills and the ability to develop/structure presentations with compelling narratives, graphics, and visual design in support of executive presentations.
- Impeccable integrity with the ability to handle sensitive information with discretion and maintain confidentiality.
- Experience working with senior executives and strong attention to detail.
- Demonstrates outstanding interpersonal skills.
- Proven track record of completing projects on time.
- Exceptional written and verbal communication skills.
- Strong strategic thinking, analytical and research skills
- Flexibility to work within a fast-paced, changing environment.
- The ability to prioritize, manage deadlines, and handle changing priorities in a dynamic and fast paced environment.
- Must possess the ability to anticipate needs and to act proactively.
Benefits Offered:
- Health & Dental Insurance- starts 1st Day of Employment
- Paid time off and Paid Holidays
- Health & Dependent Reimbursement Accounts
- 401(k) Plan with Company Contribution
- Co. paid Life and LTD Insurance
- Employee Discounts
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