Executive Assistant

2 weeks ago

Waltham, United States BostonGene Full time

Position Overview

As BostonGene continues our growth story, we are currently seeking to add an Executive Assistant to support our Chief Medical Officer, Chief Science Officer, Head of Sales, and other laboratory executives. This position performs advanced, diversified administrative duties requiring broad experience supporting a C-Suite of scientific executives.

The position will be located on-site in Waltham, MA.


Key Responsibilities

  • Provide comprehensive day-to-day management of schedules including heavy and complex calendar management, international travel arrangements, and executive meeting prep.
  • Prepares complex business presentation documents and spreadsheets.
  • Assists with special projects, performing research and maintaining records.
  • Composes correspondence, based on the general knowledge of the manager’s view, about administrative matters and general office policies for the manager’s approval.
  • Initiates routine and non-routine correspondence, memoranda, and reports.
  • Answers and screens the phone, providing information for both routine and complex inquiries.
  • Anticipates and prepares material needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
  • Prepares and distributes minutes to meetings.
  • Establishes and maintains a variety of files and records including expense processing
  • Reads publications, regulations, and directives and takes action or refers to those that are important to the manager and to the staff.


Qualifications

  • Five or more years of experience supporting high-level biopharma senior leadership.
  • Experience within the Biopharma industry.
  • Proficiency with various software programs including Google Calendar, Microsoft Word, Excel, and PowerPoint for Windows.
  • Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
  • Ability to independently perform administrative duties with speed and accuracy.
  • Exceptional knowledge of business correspondence composition.
  • Accurate and efficient typing skills.
  • Possess exceptional interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and external clients.
  • Possess excellent organizational skills including attention to detail and follow through.
  • Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.


Education & Professional Certifications:

  • Bachelor’s degree in a related field from a four-year college or university; or
  • Equivalent combination of education and experience.


About BOSTONGENE

BostonGene Corporation is pioneering the use of biomedical software for advanced patient analysis and personalized therapy decision-making in the fight against cancer. BostonGene’s unique solution performs sophisticated analytics to aid clinicians in evaluating viable treatment options for each patient’s individual genetics, tumor and tumor microenvironment, clinical characteristics, and disease profile. BostonGene’s mission is to enable physicians to provide every patient with the highest probability of survival through optimal cancer treatments using advanced, personalized therapies via sophisticated analytics and the integration of scientific and clinical knowledge.

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