Office Manager

1 month ago

Argyle, United States AFV Full time
Job DescriptionJob DescriptionSalary:

Office Manager


AFV Partners Overview


AFV Partners LLC (“AFVP”) is a new breed technology-focused long-term permanent capital vehicle, anchored by some of the world’s largest and most prestigious families and institutions. We have proven math and operating principles-based formula for long term sustainable value creation and global technology, software & data-driven charter for control and minority investments. Inventor, serial entrepreneur and investor lead the international and diverse team, Tony Aquila, who has founded several businesses, ran a $10 billion+ public and private company and deployed more than $15 billion across 70+ transactions. AFVP pursues investments in mission-critical software & data businesses in the sports, aviation, cybersecurity & identity, and mobility verticals. AFVP maintains offices in Dallas, Texas, with offices in Jackson Hole and Zurich.

 

The Opportunity


We are seeking a self-driven and highly motivated Office Manager to support our team in our Argyle location. You will be responsible for coordinating and supporting our teams and providing administrative support as outlined below. As the Office Manager, you will report to our Chief Assistant Operations Officer and ensure the professionalism of the office and be the point person for all facility-related matters as a member of our high performing team.

 

Position Overview


Provide facility and administrative support to include the following while ensuring office efficiency is maintained and ensure that results are measured against standards:

 

  • Provide general support to visitors; manage conference room calendar and cleanliness including stocking of refreshments
  • Scheduling of conference rooms, meetings, and common space for leaders as requested
  • Assist with travel reservations, expense reports and contact/calendar management for team as needed
  • Lead for ordering/providing daily lunch for staff
  • Manage fleet vehicle program and serve as primary contact for Vehicle, includes driving company fleet
  • Participate actively in the planning and execution of office morale events (Holiday party, Leadership Events, Gifts)
  • Coordinating travel for guest coming into the office.
  • Answer incoming calls for other entities within the business
  • Ensure office readiness and professional presentation of facilities
  • Maintain a safe and secure work environment for our employees and our visitors including monitoring of security access
  • Be the point person for the daily open/close of our office; prepare the office in the mornings for daily operations (TVs on, trash removed, common areas restocked, clean glass and counters, etc.). Set up common areas for use daily including patio for additional meeting space (if no inclement weather is expected)
  • Be the point person for property team/maintenance (work orders), mailing, shipping, supplies, equipment, bills, and errands; monitor building for needs and issuing work orders as needed
  • Monitor and maintain office supplies inventory; review and approve office supply acquisitions including furniture
  • Maintain housekeeping/office monitoring schedule
  • Maintain relationships with vendors – housekeeping, shredding, uniform supplier
  • Other duties as assigned

 

Qualifications 

  • 4+ years of experience providing customer service in a professional office setting
  • Strong Microsoft Word, Excel and Outlook skills required
  • Strong calendar management skills in Outlook required; video conferencing, Teams experience critical
  • Strong office management and administrative skills including the ability to manage and organize hard-copy and electronic files, and filing system
  • Strong written, oral, and interpersonal communication skills
  • Exhibits attention to detail, good judgment, and professional etiquette
  • Excellent time management and organizational skills
  • Orders and inventories executive swag
  • Valid driver's license and clean driving record

 

The “AFVP Way”


AFV’s success is the direct result of our disciplined application of our core operating principles and drills, which are based on three main principles: Think 80/20 (“Important versus less important”), Act 30/30 (“Reduce waste and increase output”), and Live 90/10 (“We have each other’s back”). We hire based on “MET” - Mindset, Equipment and willingness to Train - and seek individuals that take accountability and deliver results being Humble, Hungry to succeed, and Hunting for opportunities to win. We train our team to engage with each other by modulating between their intellect (iQ) and emotional intelligence (eQ) applying Facts, Finesse, and Force when they communicate. The principles and drills of the AFVP Way have been fundamental to our success, our ability to grow, continuously improve, innovate and are at the core of our day-to-day operations.

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