Executive Assistant

4 weeks ago

Boulder, United States NITE IZE INC Full time
Job DescriptionJob DescriptionDescription:

About Nite Ize

Nite Ize is a Boulder-based company that distributes over 500 innovative products worldwide to the largest retailers in the world. We pride ourselves in being fun and functional, trusted and innovative, and obsessively dedicated to making products that are not only guaranteed for life but guaranteed to improve your life. We are focused on creatively solving everyday problems through inventions like the Spotlit pet light, Steelie magnetic phone mounts, Gear Tie reusable rubber twist ties, S-biner dual carabiners and more


Our success is rooted in integrity and in keeping our promises to each other and to our customers. Nite Ize provides employees an exceptional workplace that is respectful and considerate. We value our employees, and, in return, our employees have been the key contributors to our success since 1989.


The Executive Assistant conserves the executive team’s time and promotes the corporate image by representing the company internally and externally, serving as a liaison between the Executive team and employees. Assists in a broad variety of tasks as needed, in order to help the Executive team maintain efficiency.


The position for Executive Assistant will be open until August 30, 2024.


Key Responsibilities for Executive Assistant:

  • Manages the Executive Team member’s calendars, schedules appointments, expense claims, and travel in a timely and accurate manner.
  • May help monitor and prioritize incoming communications of Executive Team members, responding independently when possible.
  • Leverages internal network and teams to effectively manage workflow.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Prepares agendas, notices, minutes, and resolutions for Executive Team as needed.
  • Prepares and drafts administrative correspondence, memos, presentations, and reports, maintaining confidentiality of all corporate and personnel matters.
  • Manages expense entry for assigned executives. Prepare monthly expense reports.
  • Acts as communication liaison between Executives and employees as needed.
  • Assists in coordinating the agenda and organization of Executive Team/senior management meetings and off-sites.
  • Coordinates All-Company meetings, happy hours, and other company events throughout the year.
  • Maintains various database and spreadsheet files as requested.
  • Responsible for coordinating lunch for members of the Executive team.
  • May provide occasional personal support for assigned Executives as needed.
  • Other duties and special projects as assigned
Requirements:

Bachelor’s degree in Business Administration, or equivalent experience.

2-4 years in a senior administration or Executive Assistant role.

Must possess strong planning skills as well as analytical, problem solving, strategic thinking, and project management.

Proven report generating abilities and proficiency in Microsoft Excel, Microsoft Word, Microsoft Outlook, required.

Knowledge of SmartSheet or other project tracking software required.

Judgement and ability to prioritize to effectively manage workload.

Ability to handle sensitive situations and confidential information with discretion.

Ability to cultivate relationships, both internal and external.

Excellent written and verbal communication and people skills.

Must be extremely self-motivated and able to exhibit out-of-the-box thinking to formulate new and creative ways of doing things; challenge assumptions, be comfortable with uncertainty.

Must exhibit a high degree of flexibility, maintain a solution-driven focus in challenging situations, adapt quickly to the ever-changing business requirements, and be able to thrive in a dynamic work environment.

Must be able to work from our Boulder, CO headquarters.

Must be able to read, write, and communicate in English.

Must be 18 or older to apply.


Hiring Compensation for Executive Assistant: Hiring pay range: $28.75 - $34.00 per hour, DOQ.


Nite Ize offers a comprehensive, voluntary benefits program which includes:

  • Medical, Dental, Vision
  • Matching 401K Plan
  • Vacation and Sick Leave
  • 8 Paid Holidays
  • Discounted pricing on Nite Ize products
  • Fitness Facility and Professional Trainer Discounts
  • Short-term and Long-term Disability
  • Life/AD&D
  • Voluntary Flexible Spending Accounts and/or Health Savings Account
  • Pet Insurance
  • And more

Account Executive I Reports to: Chief Legal Officer

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