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Executive Assistant

6 months ago

Boulder, United States Particle Measuring Systems Full time

Do you want to be part of a business that genuinely values  entrepreneurialism ,  innovation  and  individual accountability? We  focus on our customers  and are proud of the difference our technology makes. We partner with some of the biggest manufacturing companies in the world and our technical innovations are used to enhance well-known brands across multiple industries.

Particle Measuring Systems (PMS) sets the standard for cleanroom contamination monitoring. With more than 60 patents, we create the technology that enables our customers to make fact-based decisions, improve process yields and comply with ever-changing regulatory requirements.

The Executive Assistant Role:

The Executive Assistant will play a key role in managing administrative task of the leadership team; with primary focus on the President of Particle Measuring Systems. This position will also support the Human Resources department with back-end recruitment and HR support.

Specific Job Responsibilities:

Prepare and oversee complex travel arrangement (national and international) for the President and other leaders as necessary. Prepare and present reports on a regular basis. Take detailed and accurate notes during meetings. Heavy calendar and email management for the President. Preparing presentations, correspondence, and other various materials as requested. Handle and have access to highly confidential and sensitive materials. Coordinate regular leadership meetings. Assisting with organization and preparation of materials needed for meetings (including ordering food, presentation set up, printing any materials, etc.) Providing support to other executive team members as needed. Other duties as assigned by leadership team.

Qualifications:

4 years of experience as an Executive Assistant 4 years of experience with scheduling national and international travel arrangements. 4 years of executive calendar management Must be professional, poised, detail-oriented, highly organized, a self-starter, dependable, able to multi-task and manage competing priorities. Must have excellent written and verbal communication skills. Must have excellent customer-service skills. Must have excellent time-management skills. Must be able to thrive in a fast paced, start-up environment. Must be able to identify and solve problems independently. Advanced proficiency with Word, PowerPoint, Excel, email (preferably Gmail) as well as other technology (project management apps, etc.) Previous experience in a mid-size company United States work authorization required. Bachelor’s degree preferred.

The Nuts and Bolts

Location

This is an “onsite position” 100% of the time in office with Covid precautions being taken. The location of this position is in Boulder, CO

2024 Benefits At-a-Glance

Our benefit package is provided through our parent company, Spectris.

Medical Health Advocate – This confidential service can help you; your spouse, dependent children, parents, and parents-in-law resolve health care and insurance-related issues, manage chronic conditions and improve your health and well-being. Dental – Delta Dental PPO; DeltaCare USA Vision – VSP Vision Plan 401(k) Flexible Spending Account Onsite Wellness Clinic – Onsite physician for basic health and wellness consultations.

Pay Range

$28.85 – $38.46/Ho depending upon experience