Administrative Assistant

1 month ago


Baton Rouge, United States 132399 East Baton Rouge Parish Housing Authority Full time
Job DescriptionJob DescriptionDescription:


FLSA Classification Non-Exempt

Reports to Director of Housing Choice

Part Time - 20 hours per week

Hours would be 9am - 1pm OR 12pm - 4pm, Monday - Friday


JOB DESCRIPTION


Job Summary:

The Administrative Assistant provides day to day support of the operations of Housing Choice and its ancillary programs.


Essential functions:

  • Serves as clerical support for staff within agency with various clerical tasks such as filing, copying, alphabetizing, organizing, etc.
  • Serves as backup to Front Desk administrative staff
  • Greets visitors and provides information on programs
  • Based on information received, provides the appropriate forms to landlords and clients
  • Communicates with staff regarding appointments and walk-ins
  • Collects documentation from visitors and disseminates to appropriate staff
  • Maintains log of all visitors to East Baton Rouge Parish Housing Authority (EBRPHA)
  • Provides front-line customer services
  • Receives, sorts, and distributes incoming and outgoing mail


Supervisory responsibilities:

  • N/A

Work environment

  • In office setting


Physical demands

  • Mobility and flexibility to walk, bend, kneel, lift, and reach to perform above duties as stated
  • May operate various office equipment (such as copy machine, calculator) that requires no special knowledge or previous training


Travel required

  • Must poses a valid driver’s license
Requirements:

Required education and experience

  • One to three years of experience in which administrative/clerical work and/or customer service was a major duty

Preferred education and experience

  • N/A


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