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Executive Assistant
3 months ago
Location: 6565 Headquarter Drive, Plano, Texas 75024 United States
Duration: 06 months contract (possibility of extension)
Job Description
Executive Business Coordination:
Coordinate exec calendars for both MMZ and CE offices (dual role for 2 executives)
Coordinate weekly and monthly scheduling with other executive stakeholders
Support business travel planning both domestically and international
Support exec budget tracking and expense reporting
Executive Milestone Management:
Collaborate with MMZ/CE teams to support various milestone preparations as needed
Collaborate with other exec admins for efficient scheduling (multiple parties)
Establish and sustain relationship with key exec admins in the Sales and R&D pillars
General Executive Support:
Support out of office requests & messaging
Support technical resource requests i.e. IT equipment, laptop, iPad, upgrades, etc.
Others:
Escalating double-bookings to exec for determining clear time utilization
Ensuring business travel arrangements are suitableMinimum Requirement:
H.S. Diploma / Associate degree / Licensed Prof.
Highly organized with exceptional communication skills
MS Office expertise: Outlook, Excel, PowerPoint, etc.
Experience working with executive managementPreferred Skill-set:
B.A. Admin or Business
Agile mindset, ability to work in fast paced teams with quick decision making
