Executive Administrative Assistant

3 weeks ago

Plano, Texas, United States PepsiCo Full time
Job Summary

The Executive Administrative Assistant will provide dedicated administrative support to our leadership team in a professional, confidential, and organized manner. This role is based in our headquarter office in Plano, TX.

Key Responsibilities
  • Monitor and respond to email and phone calls, coordinating issues as necessary.
  • Maintain multiple calendars and schedule meetings, both on and off-site.
  • Update and manage distribution and contact lists.
  • Coordinate travel arrangements and T&E records for executive management.
  • Build and edit PowerPoint presentations to support the VPs or their teams.
  • Assist with setting up and managing customer meetings and market tours.
  • Coordinate staff meetings and external events, including team meetings and leadership planning meetings.
  • Support special meeting requests, including room booking and meal provisions.
  • Partner with other Admin Assistants for seamless support and project coordination.
  • Work directly with Executive Admins and others on calendar planning and joint events.
  • Lead the on-boarding process for new associates, including securing laptops and company credentials.
  • Manage POs and invoice execution.
  • Process system access requests and office supplies logistics.
  • Organize and maintain department files, both electronic and hard copy.
  • Daily interaction with Functional Teams.
  • Support the team in tracking down information and content within the organization.
  • Maintain confidentiality and professionalism in handling company material and personal information.
  • Work effectively under pressure and exercise discretion when handling sensitive information.

Leadership Behaviors
  • Demonstrate tact, integrity, maturity, and professionalism in interactions with internal and external colleagues.
  • Understand the role as a critical representation of the team and adjust personal style to embody leadership behaviors.
  • Be a strong team player and assist other department staff when necessary.
  • Be willing to learn and take on projects.
  • Handle multiple changing priorities simultaneously and maintain composure in challenging situations.
  • Take initiative and enjoy solving problems and helping others.

Compensation and Benefits
  • The expected compensation range for this position is between $50,600 - $75,950.
  • Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary.
  • Paid time off, including paid parental leave, vacation, sick, and bereavement.
  • A comprehensive benefits package, including medical, dental, vision, disability, health, and dependent care reimbursement accounts.

Qualifications
  • 5+ years of experience as an Executive Admin Support, preferably in a Consumer Goods Company and supporting Customer Sales Teams.
  • Detailed knowledge of Microsoft Excel, Outlook, PowerPoint, and Word.
  • Experience with Microsoft Teams and ability to become proficient in multiple IT applications.
  • Ability to prioritize work and multitask, with a strong sense of urgency.
  • Outstanding organizational and follow-up skills, with discretion when handling sensitive information.
  • Excellent written and verbal communication skills, with a strong creative thinking and problem-solving ability.
  • Respect and value differences, acting with integrity.
  • Excellent administrative and organizational skills, with the ability to work effectively in a dynamic environment.
  • Ability to exercise professional standards, discernment, and discretion when handling sensitive information.
  • Exceptional detail orientation and ability to independently prioritize and multitask.
  • Strong verbal and written communication skills, with the ability to anticipate and meet VPs' needs.
  • Ability to establish trusting relationships with internal and external colleagues.
  • Knowledge of PepsiCo systems, including Concur T&E, MyHR, and SAP.
  • High School diploma or GED; Bachelor's degree preferred.

  • Executive Administration Assistant

    4 weeks ago

    Plano, Texas, United States ApTask Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Administration Assistant to join our team at ApTask. As a key member of our front office, you will be responsible for providing exceptional administrative support to our clients and team members.Key ResponsibilitiesManage the day-to-day operations of the front office, including...

  • Executive Administrator

    4 weeks ago

    Plano, Texas, United States Diverse Lynx Full time

    Job Summary:As an Executive Administrator at Diverse Lynx LLC, you will be responsible for providing exceptional support to our team. Your duties will include managing the front desk, receiving clients and guests, and maintaining conference room reservations. You will also be responsible for ordering and managing supplies, maintaining equipment, and...

  • Senior Administrative Assistant

    4 weeks ago

    Plano, Texas, United States Capital One Full time

    Job Summary:We are seeking an experienced Senior Administrative Assistant to support our executive team in a fast-paced environment. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to prioritize tasks effectively.Key Responsibilities:Manage daily calendars for multiple executives,...

  • Administrative Assistant

    4 weeks ago

    Plano, Texas, United States Diverse Lynx Full time

    Job Summary:The Executive Admin cum Reception position at Diverse Lynx LLC is responsible for independently performing day-to-day Reception /Front office Management along with other functions related to Admin Dept. This role requires a highly organized and detail-oriented individual who can multitask and work effectively in a fast-paced environment.Key...

  • Senior Legal Executive Assistant

    4 weeks ago

    Plano, Texas, United States Aventiv Technologies, LLC Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Legal Executive Assistant to join our team at Aventiv Technologies, LLC. As a key member of our legal department, you will provide critical support to our senior counsel and legal team, ensuring the smooth operation of our legal functions.Key ResponsibilitiesProvide administrative support...

  • Administrative Assistant

    4 weeks ago

    Plano, Texas, United States Plano Community Homes Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Director of Campus Administration at Plano Community Homes. This is a full-time, hourly position with a competitive benefits package.Key ResponsibilitiesProvide administrative support to the Director of Campus Administration, including rent collection,...

  • Legal Administrator Assistant

    4 weeks ago

    Plano, Texas, United States CEF Solutions Inc Full time

    Job Title: Legal Coordinator/AdministratorAbout the Role:Cef Solutions Inc. is a leading consulting services and business process outsourcing company specializing in BPO operations, operations management, process engineering, and innovation. We take pride in our expertise in providing specialized staffing services, ensuring that clients in the customer...

  • Administrative Support Specialist

    4 weeks ago

    Plano, Texas, United States Capital One Financial Corp Full time

    Job SummaryYou are a jack of all trades Administrative Assistants perform an array of administrative functions critical to running an organization efficiently.Key ResponsibilitiesStrategically manage executives complex schedules through prioritization and organizationProvide administrative support to ensure seamless day-to-day operationsDevelop and implement...

  • Senior Administrative Coordinator

    3 weeks ago

    Plano, Texas, United States Capital One Financial Corp Full time

    Job SummaryWe are seeking a highly skilled Senior Administrative Assistant to join our team at Capital One Financial Corp. As a key member of our organization, you will play a critical role in ensuring the smooth operation of our business.Key ResponsibilitiesStrategically manage executives' complex schedules through prioritization and organization.Provide...

  • Legal Administrative Assistant

    3 weeks ago

    Plano, Texas, United States Strasburger Full time

    Job Summary:Strasburger is seeking a highly skilled Legal Administrative Assistant to provide comprehensive support to our transactional attorneys in the Frisco office. The ideal candidate will possess excellent organizational skills, a strong working knowledge of legal terminology, and advanced proficiency in Microsoft Office, including Word, Excel, and...

  • Administrative Coordinator

    4 weeks ago

    Plano, Texas, United States Select Medical Full time

    Job Summary:The Office Assistant plays a vital role in ensuring the smooth operation of the Credentialing Verification Office (CVO). This dynamic individual will be responsible for coordinating standard operating procedures, promoting excellent customer service, and supporting interoffice communication protocols.Key Responsibilities:Manage day-to-day...

  • Administrative Support Specialist

    4 weeks ago

    Plano, Texas, United States The Children's Ark Full time

    Job Title: Administrative AssistantAt The Children's Ark, we are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our leadership team and business office. This is a part-time, hourly position with a target of no more than 29 hours per week.Key Responsibilities:Manage the front office, including...

  • Senior Benefits Administrator

    4 weeks ago

    Plano, Texas, United States Aimbridge Hospitality Full time

    About the RoleThe Senior Benefit Analyst will report to the Director of Benefits and be responsible for administering one or more health and welfare benefit programs for Aimbridge Hospitality. This position requires a balance of experience in employee benefits, vendor management, and knowledge of internal HR operations to ensure efficient plan...

  • Administrative Support Specialist

    4 weeks ago

    Plano, Texas, United States DATA CAN DO CORP Full time

    Job SummaryData Can Do Corp is seeking a highly skilled Executive Support Professional to provide administrative support to our executives.Prepare and edit documents, reports, and presentations.Manage calendars, coordinate travel arrangements, and make reservations.Provide exceptional customer service, respond to inquiries, and resolve issues.Develop and...

  • Administrative Assistant

    4 weeks ago

    Plano, Texas, United States Branch 44 Full time

    Job DescriptionBranch 44 is seeking a skilled and organized receptionist to provide exceptional administrative support.Key Responsibilities:Welcoming and interacting with guestsManaging mail, answering phones, and maintaining the reception areaPerforming clerical tasks, such as filing and copyingOrganizing and following up on tasksProviding administrative...

  • Administrative Support Specialist

    4 weeks ago

    Plano, Texas, United States Bright Vision Technologies Full time

    Job DescriptionBright Vision Technologies is seeking a highly organized and detail-oriented Office Assistant to support the daily operations of our Plano office. This is a full-time, direct-hire opportunity for someone with strong administrative skills and a keen ability to manage office functions.Key Responsibilities:Oversee the day-to-day operations of the...

  • IT Systems Administrator

    4 weeks ago

    Plano, Texas, United States Westwood Professional Services Full time

    Job Title: IT Systems AdministratorWestwood Professional Services, Inc. is seeking a highly skilled IT Systems Administrator to join our team. The ideal candidate will have a strong background in managing Microsoft Windows Server and VMware environments, with a proven ability to execute tasks with limited oversight.Key Responsibilities:Install and configure...

  • Destination Sales Executive

    4 weeks ago

    Plano, Texas, United States Marriott Full time

    Job SummaryAs a Destination Sales Executive at Marriott, you will partner with the Sales Office to book group events within the group booking parameters. You will provide property support by coordinating and executing site inspections/visits for off-property sales managers. Your goal will be to verify that the business is turned over properly and in a timely...

  • Transactional Support Professional

    3 weeks ago

    Plano, Texas, United States Strasburger Full time

    Strasburger Seeks Transactional Support ProfessionalLocated in Collin County, TX, Strasburger is a dynamic organization seeking an experienced Transactional Support Professional to join their team.About the RoleWe are seeking a highly skilled and experienced Transactional Support Professional to provide administrative support to attorneys in our Frisco...

  • Financial Administrator

    4 weeks ago

    Plano, Texas, United States Montfort Group Inc Full time

    Financial Administrator OpportunityMontfort Group PLLC is seeking a detail-oriented and organized Financial Administrator to join our team on a part-time contracted basis. As a Financial Administrator, you will play a crucial role in managing the financial records for our series LLC.Key Responsibilities:Maintain accurate and up-to-date financial records for...