Executive Assistant and Facilities Manager

1 month ago

plano, United States Vingcard Full time

ASSA ABLOY Global Solutions is part of the ASSA ABLOY Group, who are the global leader in access solutions. Every day, we reimagine how people move through a safer, more open world with ease. If you’ve ever walked through an automatic door, stayed in a hotel, or gone through passport control, you’ve probably used one of our products or services. We have operations in over 70 countries, with over 52,000 colleagues around the world.


Our expertise in customer journey mapping, innovation, and service design leads to the invention of new solutions that create value for our clients and exceptional experiences for their end users. And we have the fantastic opportunity available for an Executive Assistant and Facility Manager.


Your Role in Keeping the Future in Safe Hands…


The ideal Executive Assistant and Facility Manager is dynamic and experienced and will be the backbone of our bustling office environment. The Executive Assistant and Facility Manager will be responsible for ensuring the efficient and smooth operation of our office space and facilities, creating a productive and comfortable work environment for our employees.


What you will do…

  • Managing Executive Schedules: You’ll handle meetings, travel arrangements, and conferences for our leaders.
  • Office Coordination: Keeping things efficient and compliant with company policies.
  • Confidentiality Champion: Safeguarding sensitive information.
  • Supply Management: Keeping office supplies stocked and ordering when needed.
  • Facility Management: Managing the upkeep of office facilities and coordinating with vendors and service providers for repairs and maintenance. Ensure that any issues with office equipment or infrastructure are promptly addressed.
  • Budget Management: Develop and manage the facilities budget, ensuring cost-effectiveness and efficiency, including negotiate contracts and agreements with vendors to secure favorable terms.
  • Health and Safety: Implementing and maintaining health and safety policies and ensure compliance with all health and safety regulations.
  • Event Maestro: Assisting in team-building activities to client meetings.


What we expect of you…

  • Bachelor’s Degree in Business Administration or a relevant field.
  • Proven experience as an Office Manager or Executive Assistant.
  • Proficiency in MS Office (especially Excel, PowerPoint, and Outlook).
  • Basic IT knowledge to troubleshoot common technical issues and coordinate with IT support.
  • Outstanding organizational and time management skills.
  • Problem-solving wizardry (anticipating and resolving issues).
  • Excellent communication skills (verbal and written).
  • Discretion and confidentiality.


What you can expect from us…

  • Generous and competitive total rewards package.
  • Comprehensive and career-development resources to expand your skills and maximise your potential.
  • Supportive and accessible leadership team and a solid values platform that underpins who we are and how we operate.


About Us

Featuring four times in Forbes’ most innovative companies worldwide, we deliver innovative, safe, and convenient security solutions that provide real added value to our customers. As a group, our goal is to everyday help billions of people experience a more open world. We’re proud to boast leading positions across the majority of Europe, North and South America, Asia, and Oceania, offering products and services to our customers seeking solutions to their entrance and opening requirements, such as locks, doors and entrance automation.

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