Office Administrator Coordinator

3 months ago

Indianapolis, United States CORNERSTONE CONSTRUCTION GROUP LLC. Full time
Job DescriptionJob Description

About Cornerstone Construction Group

Cornerstone Construction Group, LLC is Certified minority-owned (MBE) General Contracting firm regionally recognized as a Certified 8A Federal contracting & Construction Management Services firm that is dedicated optimal performance and leadership to our customers and communicates. Established since 2013.

Cornerstone Construction Participates in E-Verify, drug-free workplace and background screening each employee as a preplacement requirement.  

Our employees enjoy a work culture that promotes an environment of growth and development for our employees were practices, creativity and ideas are encouraged.

As a part of our efforts to provide high quality and expectational services to our clients and community that we serve, Cornerstone is looking to bring on board a dedicated Construction administrator to join our team in our Indianapolis office. This excellent candidate will support the daily operations of the office. The ideal candidate has prior work history in construction, contracting, and /or related field. The ideal candidate is also high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Duties & Responsibilities include, but not limited to:

Basic Responsibilities:

  • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
  • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
  • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Keep Track of documents, and meet deadlines, pre-quality subcontractors.
  • Liaison: Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies. Act as point person for office guests.
  • Communicate policies and procedures - Alert employees of new processes, rules and regulations.
  • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
  • Establishes and maintains basic project control logs.
  • Reviews and enters data from timesheets and daily tickets for job cost tracking. Saves and maintains data in company cloud system.
  • Aids estimating team as needed including potential bid opportunities and bid preparation.
  • Assists Human Resources with hiring and orientation process.
  • Assists safety team in administration duties.
  • Assists payroll department with data entry and reporting.
  • Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information.
  •  Additional duties as assigned.

Requirements:

  • Excellent organizational and interpersonal skills.
  • Must be detailed oriented, punctual, and work well within a team.
  • Initiate tasks and execute accurately.
  • Ability to administer several tasks independently and concurrently.
  • Team player with self-confidence and professional presence.
  • High degree of maturity and business judgment.
  • Possess a positive High-energy attitude and work ethic. 
  • Ability to assess and prioritize multiple tasks, projects, and demands.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office (especially MS Word, Excel and PowerPoint, Teams, etc.)
  • Excellent organizational and interpersonal skills.
  • Passionate, self-motivated, and dedicated to high-quality work.
  • 5 years' experience as an administrative assistant, secretary or receptionist minimum
  • Strong organizational, communication, and time-management skills
  • Proven ability to work in a fast-paced environment 
  • Resourcefulness, creativity, and problem-solving skill set
  • Familiarity with office equipment (i.e. printers, fax machines, projectors)
  • A "Together WE Win" Team Player attitude a must

Minimum 1-2 years’ project/construction administration experience preferred.
2-year College preferred

Cornerstone Construction benefits include completive salary, health care benefits, paid time off, Holiday, & vacation time, retirement savings/ 401k and professional development, team events, etc. 

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