California Payroll Specialist
1 month ago
Publicis Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 5,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients.
In addition to providing essential, everyday services to our agencies, Publicis Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.
The company is a premier shared services company serving the financial, technological and administrative needs of U.S.-based business units of the world’s third largest Communications company. With 2021 net revenues of over 10 billion Euros, the parent company specializes in Advertising, Digital, Media buying and consultancy. The parent company is present in over 100+ countries on 5 continents, with 100,000+ employees.
Job DescriptionThe California Payroll Specialist will work for Publicis Re:Sources payroll shared services and support payroll processing for assigned Agencies under the Publicis Groupe umbrella. Publicis Groupe is a multinational advertising and public relations holding company. One of the oldest and largest marketing and communications companies in the world, providing digital and traditional advertising, media services and marketing services.
Key Responsibilities:
- Payroll Processing: Calculate, audit, prepare and submit assigned payrolls for approximately 1,200 employees accurately and timely, in accordance with established payroll deadlines, policies and internal shared service level agreements. This includes calculating wages, garnishments, adjustments, and deductions (including benefits), and special payments. Experience with time tracking, particularly ADP eTime is highly preferred.
- Compliance: Possess and maintain strong understanding and application of California labor laws, tax regulations, and reporting requirements to ensure payroll compliance with appropriate tax jurisdictions based on work and resident state. Ensure compliance with internal company policies and state/federal regulations. Prepare and submit payroll tax filings, including quarterly and annual reports, tax levies, in accordance with state and federal regulations. Participate in internal and external audits.
- Recordkeeping: Maintain accurate payroll records and ensure confidentiality and security of payroll data.
- Customer Service: Serve as primary point of contact and California payroll subject matter expert. Collaborate with internal business partners, management, and external vendors to ensure best in class payroll shared services delivery and positive employee pay experiences. Research, resolve and respond timely, thoroughly, and accurately to inquiries concerning general and complex payroll inquiries, including and tax withholding questions. Provide prompt and courteous assistance to address employee concerns via excellent verbal and written communication.
- Payroll Reporting: Generate and analyze payroll data and reports to track expenses, reconcile discrepancies, and ensure accuracy. Prepare ad hoc reports as requested. Knowledge and experience processing prior quarter adjustments, a must.
- Process Improvement: Identify opportunities for process improvements in payroll administration, such as streamlining procedures, implementing automation tools, or enhancing reporting capabilities.
- Minimum of 3 years of experience processing multi-entity and multi-frequency California payrolls (in-house) for over 1,000 employees, preferably in a shared services environment, using ADP eTime and l ADP EV5 or EV6.
- Strong understanding of California labor laws, payroll tax regulations, and reporting requirements.
- Proficiency in payroll software systems (e.g., ADP EV5 or EV6) and Microsoft Office Suite (Excel proficiency/Pivot tables).
- Excellent attention to detail, organizational skills, and ability to prioritize tasks effectively.
- Effective communication and interpersonal skills, with the ability to interact professionally with employees at all levels.
- Certified Payroll Professional (CPP) designation or similar certification is a plus.
Additional Information
This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
This document does not create an employment contract, implied or otherwise, other than an "at-will" relations.
All your information will be kept confidential according to EEO guidelines.
Salary range: $73K - 82K/yr
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