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TENx10 Administrative Assistant

2 months ago

Pasadena, United States FULLER THEOLOGICAL Full time
Job DescriptionJob DescriptionTENx10 Administrative Assistant

DEPT: FULLER YOUTH INSTITUTE (FYI), deployed to TENx10

FT/PT/TEMP: REGULAR PART-TIME

EXEMPT STATUS: NON-EXEMPT

HOURS: 20-25 (maximum of 29 hrs/week)

REPORTS TO: TENx10 DIRECTOR OF OPERATIONS

Brief Description:

The TENx10 Administrative Assistant will help support the execution of the TENx10 Collaboration. TENx10 is a collaborative national discipleship movement with the mission to make faith matter more for ten million young people over the next ten years. We seek a team-minded Administrative Assistant with high levels of initiative; organizational and interpersonal skills. This person should be a highly detailed individual with the ability to anticipate challenges and pivot with changes as well as hold an enthusiasm for TENx10’s mission, strategies, and goals.


The TENx10 Administrative Assistant will work closely with the TENx10 Director of Operations to provide operational and administrative support. This includes, but is not limited to, providing administrative, organizational, and financial support. This role is part-time and will work an average of 20-25 hours per week.


This position is available for remote work within the United States. Subject to payroll state approval by Fuller Theological Seminary.

Essential Functions:

  • Financial Support (70%)

    • Assist with reclassifying credit card statements, submitting check requests, preparing deposits and reimbursements, and processing other financial paperwork

    • Assist with drafting, preparing, submitting, and filing contracts and agreements to all proper parties involved

  • Operations & Administrative Support (30%)

    • Data entry and overseeing record-keeping databases

    • Customer service, including responding to inquiries about TENx10

    • Logistical support including running various errands, coordinating and scheduling Zoom meetings, note-taking and other relevant preparation for team meetings

    • Event development and support, such as tracking event registrations, sending invitations, and record-keeping


Knowledge and Skills Required:

  • Bachelor’s degree or equivalent.

  • Two to three years of administrative and/or project experience.

  • Works well in a multicultural environment with focus on diversity, equity and inclusion.

  • Able to work with a diverse remote team and interact with team members via digital task management systems and virtual meeting environments.

  • Flexible schedule.

  • Proven ability to provide superb customer service.

  • Strong verbal and written communication skills.

  • Strong computer skills, with competence in Gmail, Google Drive, Google Calendar, Microsoft Word, Excel, PowerPoint, Keynote, and high Internet proficiency.

  • Experience with and understanding of project management and email marketing software such as Monday.com and Mailchimp preferred.

  • Broad computer and Internet knowledge and skills required.

  • Works well under pressure and can manage pressing requests and situations.

  • Able to prioritize multiple tasks simultaneously while paying attention to deadlines, accuracy, and details.

  • Ability to work effectively both independently and as a member of a team.


Physical Requirements

  • Able to sit or stand for up to 8 hours at a time

  • Able to bend, grasp, and reach

  • Able to lift up to 25 pounds

  • Requires repetitive motions and sitting at computer keyboard

  • Able to hear and speak on the telephone

  • Able to read, take notes, and view a computer monitor

  • Able to conduct business with other Fuller offices

Additional Remarks:

  • Must be willing to abide by Fuller Community Standards

  • This position is available for remote work within the United States. Subject to payroll state approval by Fuller Theological Seminary

Pay Scale

  • Salary range the seminary expects to pay: $19.50 - $23.50 per hour USD


Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion. All positions must agree to Fuller's Community Standards for conduct, and certain positions must fully accept Fuller's Statement of Faith. Women and minorities strongly encouraged to apply.


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