![Firefighters First Credit Union](https://media.trabajo.org/img/noimg.jpg)
Executive Administrative Assistant
3 months ago
This is an in office position. Candidates must live in/around Pasadena, CA.
For over 88 years, we have worked to create trusting relationships with our fire family. The bonds we build are the foundation of our credit union. As the largest, exclusive firefighter credit union in the nation with over $2.0B in assets, we serve over 64,000 members in more than 1,000 fire departments.
The Executive Administrative Assistant is responsible for the overall operations and effectiveness of the Senior Management team and providing administrative support to the Fire Family Foundation. As the main point of contact, the assistant will work and communicate effectively with all internal and external contacts. The assistant handles a large volume of administrative duties including scheduling meetings, answering calls, preparing correspondence, completing their expense reports, and completing other administrative tasks.
Primary Responsibilities
- Ensuring the overall operations and effectiveness of the Senior Management team by acting as the first point of contact and functions as a “gatekeeper.”
- Overseeing the Senior Management team’s task list by working with departments to ensure projects and assignments are on track, prioritizing conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.
- Planning, coordinating, and managing the Senior Management team’s schedule and travel plans.
- Providing administrative support to the Fire Family Foundation which includes corresponding with stakeholders, preparing correspondence, memoranda & reports, and performing other duties to support the Foundation.
- Managing special projects and assignments, including those of a sensitive or confidential nature.
- Performing other administrative duties including but not limited to answering incoming calls, opening incoming mail and completing their expense reports.
Basic Qualifications:
- Requirements: High School Diploma
- Minimum of 2 years of experience as an assistant to C-Level Executives.
- Experience scheduling meetings and travel, planning events, and preparing associated expense reports.
Firefighters First Federal Credit Union is an Equal Employment Opportunity employer. We do not discriminate based upon race, color, religion, age, gender, marital status, physical or mental disability, medical condition, pregnancy, sexual orientation, gender identity or expression, national origin, veteran status, genetic information, or any other status protected under federal, state, or local law. Firefighters First Federal Credit Union is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources at careers@firefirstcu.org.
-
Administrative Executive Assistant
7 days ago
Pasadena, California, United States Amplify Professional Services Full timeJob OverviewSupport for Executive LeadershipFlexible Work EnvironmentPOSITION SUMMARYAmplify Professional Services is dedicated to providing exceptional support to our clients in the realms of self-improvement, organizational change, sales enhancement, and communication strategies, along with team and leadership development.Are you detail-oriented,...
-
Executive Assistant
3 days ago
Pasadena, United States Balance Staffing Company Full timeRole DescriptionThis full-time Executive Assistant role at our client's Pasadena headquarters and will directly support the CEO. This role involves providing comprehensive administrative support, managing expense reports, board member liaison, and maintaining effective communication within the organization.QualificationsExecutive Administrative Assistance...
-
Executive Administrative Coordinator
2 days ago
Pasadena, California, United States RemX Full timeJob OverviewPosition SummaryThe role involves providing high-level administrative assistance to ensure efficient office operations. This position typically handles intricate and sensitive departmental information, requiring minimal supervision on routine tasks and general guidance on new initiatives. Key Responsibilities:• Undertakes special assignments...
-
Executive Administrative Coordinator
7 days ago
Pasadena, California, United States Citadel CPM Full timeJob DescriptionCompany OverviewCitadel CPM is a reputable construction project management firm that delivers exceptional services to various governmental agencies across multiple sectors. With a commitment to excellence, Citadel CPM focuses on completing projects efficiently while adhering to core values such as Integrity, Professionalism, and...
-
Executive Assistant
3 days ago
Pasadena, United States E1011 Labs Full timeAre you a highly organized, detail-oriented professional with a knack for providing top-tier administrative support at the executive level? Does the idea of working at the forefront of technology and innovation excite you? If so, we have an opportunity that may be the perfect fit for you.Headquartered in Los Angeles, E1011 Labs embodies the spirit of a...
-
Executive Assistant
2 months ago
Pasadena, United States Shuster Financial Group, LLC Full timeJob DescriptionJob DescriptionPosition Summary: Shuster Advisory Group, LLC is seeking a highly experienced and proactive Executive Assistant to provide comprehensive support to the Firm’s CEO. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks seamlessly. Key...
-
Administrative Assistant
3 months ago
Pasadena, United States RemX Full timeJob DescriptionJob DescriptionRemX has an exciting opportunity for an Administrative Assistant in West Los Angeles, CA!Duration: TBDShift: Monday - Friday 8am - 4:30pm DescriptionProvides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine...
-
Administrative Assistant
2 months ago
Pasadena, United States RemX Full timeJob DescriptionJob DescriptionRemX has an exciting opportunity for an Administrative Assistant in West Los Angeles, CA!Duration: TBDShift: Monday - Friday 8am - 4:30pm DescriptionProvides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine...
-
Administrative Assistant
2 months ago
Pasadena, United States RemX Full timeJob DescriptionJob DescriptionRemX has an exciting opportunity for an Administrative Assistant in West Los Angeles, CA!Duration: TBDShift: Monday - Friday 8am - 4:30pm DescriptionProvides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine...
-
Executive Assistant
2 days ago
Pasadena, California, United States A Leading Role Full timeAdministrative Support RoleWe are seeking a highly skilled and organized Administrative Support Specialist to join A Leading Role at the executive level. As a key member of our staff, you will provide administrative support to our leadership team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...
-
Personal Assistant to the Executive
6 days ago
Pasadena, California, United States Ultimate Staffing Services Full timeJob OverviewAn experienced Personal Assistant is required for a long-term engagement:Comprehensive Administrative Support: Deliver a wide range of administrative assistance to the Executive.Scheduling and Coordination: Manage complex calendars, organize travel, meetings, and events efficiently.Report and Presentation Preparation: Prepare and coordinate...
-
Administrative Assistant
4 days ago
Pasadena, United States University of the People Full timeIntroduction to UoPeople:University of the People (UoPeople) is the first non-profit, tuition-free, American, accredited, 100% online university. Today, UoPeople has over 137,000 students enrolled from more than 200 countries and territories, including 16,500 students who are refugees. Currently accredited by the DEAC, UoPeople is also a candidate for WSCUC...
-
Executive Assistant
3 weeks ago
Pasadena, United States Huntington Hospital Full timeWhen you join the Huntington Hospital team, you are aligning yourself with an organization whose values drive our philosophy of compassionate community care. Over the past 129 years, we’ve grown from a small 16-bed hospital to a nationally recognized healthcare leader with 619 beds. As part of our commitment to providing equitable, high-quality care to all...
-
Administrative Assistant
4 days ago
Pasadena, United States Clayton Services Full timeClayton Services is searching for a Part-Time Administrative Assistant to join a thriving company in Pasadena, Texas. The Part-Time Administrative Assistant will be responsible for providing excellent customer service and offering general administrative support to ensure the smooth operation of the office.Job Type: Temporary (2 months long)Pay Rate: $20.00...
-
Part-Time Administrative Assistant
2 weeks ago
Pasadena, United States Lin Realty Group Part timeJob DescriptionJob DescriptionLin Realty Group is a thriving luxury real estate office in Pasadena, CA. With over 50 families served this year, our team is busier than ever. We are looking for a highly motivated and detail-oriented Part-Time Marketing / Office Assistant to support our dynamic team.Why Join Lin Realty Group?Be part of a successful and rapidly...
-
Administrative Assistant
3 weeks ago
Pasadena, United States The Genesis Group Full time $18 - $22Job DescriptionJob DescriptionJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments,...
-
Administrative Assistant
3 months ago
Pasadena, United States The Genesis Group Full timeJob DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your...
-
Administrative Assistant
1 month ago
Pasadena, United States Manufacturing Company Full timeJob DescriptionJob DescriptionTitle: Administrative Assistant / Operation Support Location: PasadenaType: 2-3 month contractSchedule: M-F / 8am-5pm***On call evenings / rotating weekend coverage Administrative Assistant / Operation Support Job Summary: We are seeking a highly organized and proactive Administrative Assistant / Operation Support to join...
-
Administrative Assistant
3 weeks ago
Pasadena, United States The Genesis Group Full timeBenefits: 401(k) Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Parental leave Training & development Vision insurance Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our...
-
Administrative Assistant
3 months ago
Pasadena, United States The Genesis Group Full timeJob DescriptionJob DescriptionBenefits:401(k)Competitive salaryDental insuranceHealth insuranceOpportunity for advancementPaid time offParental leaveTraining & developmentVision insuranceBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team....