Executive Administrative Assistant

3 months ago

Pasadena, United States Firefighters First Credit Union Full time
Job DescriptionJob Description

This is an in office position. Candidates must live in/around Pasadena, CA.

For over 88 years, we have worked to create trusting relationships with our fire family. The bonds we build are the foundation of our credit union. As the largest, exclusive firefighter credit union in the nation with over $2.0B in assets, we serve over 64,000 members in more than 1,000 fire departments.

The Executive Administrative Assistant is responsible for the overall operations and effectiveness of the Senior Management team and providing administrative support to the Fire Family Foundation. As the main point of contact, the assistant will work and communicate effectively with all internal and external contacts. The assistant handles a large volume of administrative duties including scheduling meetings, answering calls, preparing correspondence, completing their expense reports, and completing other administrative tasks.

Primary Responsibilities

  • Ensuring the overall operations and effectiveness of the Senior Management team by acting as the first point of contact and functions as a “gatekeeper.”
  • Overseeing the Senior Management team’s task list by working with departments to ensure projects and assignments are on track, prioritizing conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.
  • Planning, coordinating, and managing the Senior Management team’s schedule and travel plans.
  • Providing administrative support to the Fire Family Foundation which includes corresponding with stakeholders, preparing correspondence, memoranda & reports, and performing other duties to support the Foundation.
  • Managing special projects and assignments, including those of a sensitive or confidential nature.
  • Performing other administrative duties including but not limited to answering incoming calls, opening incoming mail and completing their expense reports.


Basic Qualifications:

  • Requirements: High School Diploma
  • Minimum of 2 years of experience as an assistant to C-Level Executives.
  • Experience scheduling meetings and travel, planning events, and preparing associated expense reports.


Firefighters First Federal Credit Union is an Equal Employment Opportunity employer. We do not discriminate based upon race, color, religion, age, gender, marital status, physical or mental disability, medical condition, pregnancy, sexual orientation, gender identity or expression, national origin, veteran status, genetic information, or any other status protected under federal, state, or local law. Firefighters First Federal Credit Union is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources at careers@firefirstcu.org.

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