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Administrative Assistant
1 month ago
Title: Administrative Assistant / Operation Support
Location: Pasadena
Type: 2-3 month contract
Schedule: M-F / 8am-5pm
***On call evenings / rotating weekend coverage
Administrative Assistant / Operation Support Job Summary:
We are seeking a highly organized and proactive Administrative Assistant / Operation Support to join our dynamic team. This role involves managing a high volume of domestic and international travel arrangements, assisting with shipping materials to work sites, and supporting multiple departments and customers. The ideal candidate will be a rockstar in an office setting, capable of handling various projects as assigned, and possess excellent communication skills.
Key Responsibilities:
1. Travel Coordination:
- Book a high volume of domestic and international travel, including flights, hotels, and car rentals.
- Ensure all travel arrangements comply with company policies and provide detailed itineraries to travelers.
- Handle last-minute changes and cancellations efficiently.
2. Shipping Support:
- Assist with shipping materials and equipment to work sites.
- Coordinate with vendors and logistics providers to ensure timely and accurate deliveries.
- Track shipments and resolve any issues that arise during transit.
3. Departmental and Customer Support:
- Work closely with multiple departments to ensure seamless operations.
- Communicate effectively with customers to address their needs and concerns.
- Facilitate inter-departmental communication and collaboration.
4. Project Assistance:
- Assist with various projects as assigned, ensuring timely completion and high-quality outcomes.
- Provide administrative support, including document preparation, data entry, and filing.
- Help with event planning and coordination as needed.
Requirements:
1. Experience:
- 2+ years in a related role, preferably in an administrative or operational support capacity.
- Proven track record of managing travel arrangements and providing exceptional support.
2. Skills:
- Rockstar around an office setting with a proactive and can-do attitude.
- Excellent communication skills, both verbal and written.
- Proficiency with Microsoft Word, Excel, and Outlook.
- Strong organizational and multitasking abilities.
- Ability to handle sensitive and confidential information with discretion.
3. Availability:
- Ability to work on-call evenings and provide rotating weekend coverage as needed.
Company DescriptionWe offer great compensation, great benefits, room for growth, and a strong team culture.
Excellent benefits and great culture. The benefits provided by the company are competitive, and the potential for growth and development is high. This is a great chance to work with and learn from experienced professionals in the manufacturing industry and to be part of a team that is dedicated to providing innovative solutions. Furthermore, the company provides a positive working environment and supports its employees in their career development.Company DescriptionWe offer great compensation, great benefits, room for growth, and a strong team culture.\r
Excellent benefits and great culture. The benefits provided by the company are competitive, and the potential for growth and development is high. This is a great chance to work with and learn from experienced professionals in the manufacturing industry and to be part of a team that is dedicated to providing innovative solutions. Furthermore, the company provides a positive working environment and supports its employees in their career development.
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