Administrative Assistant

1 month ago

Pasadena, United States Manufacturing Company Full time
Job DescriptionJob Description

Title: Administrative Assistant / Operation Support 

Location: Pasadena

Type: 2-3 month contract

Schedule: M-F / 8am-5pm

***On call evenings / rotating weekend coverage

 

Administrative Assistant / Operation Support Job Summary:

 

We are seeking a highly organized and proactive Administrative Assistant / Operation Support to join our dynamic team. This role involves managing a high volume of domestic and international travel arrangements, assisting with shipping materials to work sites, and supporting multiple departments and customers. The ideal candidate will be a rockstar in an office setting, capable of handling various projects as assigned, and possess excellent communication skills.

 

Key Responsibilities:

 

1. Travel Coordination:

   - Book a high volume of domestic and international travel, including flights, hotels, and car rentals.

   - Ensure all travel arrangements comply with company policies and provide detailed itineraries to travelers.

   - Handle last-minute changes and cancellations efficiently.

 

2. Shipping Support:

   - Assist with shipping materials and equipment to work sites.

   - Coordinate with vendors and logistics providers to ensure timely and accurate deliveries.

   - Track shipments and resolve any issues that arise during transit.

 

3. Departmental and Customer Support:

   - Work closely with multiple departments to ensure seamless operations.

   - Communicate effectively with customers to address their needs and concerns.

   - Facilitate inter-departmental communication and collaboration.

 

4. Project Assistance:

   - Assist with various projects as assigned, ensuring timely completion and high-quality outcomes.

   - Provide administrative support, including document preparation, data entry, and filing.

   - Help with event planning and coordination as needed.

 

Requirements:

 

1. Experience:

   - 2+ years in a related role, preferably in an administrative or operational support capacity.

   - Proven track record of managing travel arrangements and providing exceptional support.

 

2. Skills:

   - Rockstar around an office setting with a proactive and can-do attitude.

   - Excellent communication skills, both verbal and written.

   - Proficiency with Microsoft Word, Excel, and Outlook.

   - Strong organizational and multitasking abilities.

   - Ability to handle sensitive and confidential information with discretion.

 

3. Availability:

   - Ability to work on-call evenings and provide rotating weekend coverage as needed.

 

 

 

Company DescriptionWe offer great compensation, great benefits, room for growth, and a strong team culture.
Excellent benefits and great culture. The benefits provided by the company are competitive, and the potential for growth and development is high. This is a great chance to work with and learn from experienced professionals in the manufacturing industry and to be part of a team that is dedicated to providing innovative solutions. Furthermore, the company provides a positive working environment and supports its employees in their career development.Company DescriptionWe offer great compensation, great benefits, room for growth, and a strong team culture.\r
Excellent benefits and great culture. The benefits provided by the company are competitive, and the potential for growth and development is high. This is a great chance to work with and learn from experienced professionals in the manufacturing industry and to be part of a team that is dedicated to providing innovative solutions. Furthermore, the company provides a positive working environment and supports its employees in their career development.

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