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Executive Assistant

1 month ago

Las Vegas, United States Intelligent Fire Systems & Solutions Full time
Job DescriptionJob DescriptionSalary: $25/hr and up DEO

Executive Assistant

Our company was founded on the belief that our Associates are the single most important key to success, and we want to help you build the career of your dreams. As an up-and-coming company, we are growing and can offer you many opportunities to design your career path. We provide manufacturer training, industry-specific training, and internal promotion and advancement. As we grow, you grow. 


Summary:

As an Executive Assistant in the Fire Protection Industry, you will provide high-level administrative support to the Vice President. This role involves calendar management, day to day correspondence with internal and external clients, documentation, project tracking and coordination, and other duties as assigned. Your attention to detail, communication, and organizational skills will contribute to the success of our organization by ensuring the seamless management of the Vice President’s operations and maintaining high standards of service and compliance.


Responsibilities:


1. Administrative Support:

  • Schedule and coordinate meetings, appointments, and travel for the VP. Ensure optimal use of their time and manage any conflicts or changes.
  • Manage incoming and outgoing communications, including emails, phone calls, and mail. Draft and edit correspondence as needed.
  • Prepare reports, presentations, and other documentation related to fire alarm systems and fire protections services.


2. Project Coordination:

  • Monitor progress of ongoing fire alarm installation, inspection, and maintenance projects. Update executives on project statuses and any potential issues.
  • Work closely with project managers, technicians, and other staff to ensure that all project components are completed on time and within budget.
  • Facilitate communication between clients and the company to ensure client needs are met and address any issues that arise.


3. Compliance and Regulation:

  • Keep accurate records of compliance with fire safety regulations, including inspection reports, certifications, and safety audits.
  • Stay informed about changes in fire protection laws and regulations. Ensure that the company’s practices and systems comply with these regulations.
  • Assist in preparing documentation required for regulatory submissions and audits.


4. Client and Vendor Relations:

  • Schedule and coordinate meetings for the VP with clients and vendors. Address inquiries and ensure smooth communication.
  • Oversee the scheduling routine maintenance, inspections, and emergency services for fire alarm systems.
  • Gather and address client feedback, ensuring high levels of customer satisfaction.


5. Reporting and Analysis:

  • Gather data on project performance, client feedback, and regulatory compliance.
  • Prepare and present regular reports to the VP on project statuses, compliance issues, and other relevant metrics.


6. Miscellaneous Tasks:

  • Assist with special projects and initiatives as required by the VP.
  • Perform other duties as assigned.


As an Associate, you will join our team and gain the following:

  • Competitive Salary with Benefits Package 
  • Creative Work Environments, You Tell Us What Works for You You can set your shifts
  • Room to Grow Your Only Limit is the one You Set Starting at any level, you can work your way up as high as you desire, and we will help you get there.
  • We support furthering your education and valuable training.
  • Establish a career with a winning team that takes pride in Fire, Life, and Safety. We protect lives and property.
  • Enjoy working at a company that empowers you.
  • Enjoy working at a company that challenges you and appreciates you.
  • Enjoy working at a company that values your commitment and contributions.
  • Enjoy working with your Associates.
  • Equal opportunity employer.


Our Associates love the challenges we face, and we meet them head-on as a team, collectively. We support one another in and out of work. Our Associates are here for the long run. We have charitable causes we support. We conduct team-building exercises. We aspire to be the best at what we do in our industry. We aspire to build an exceptional company supported by exceptional Associates.


Qualifications:

  • High school diploma or equivalent; additional education or relevant certifications are a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent verbal and written communication skills.
  • Exceptional organizational skills and attention to detail.
  • Ability to handle multiple tasks and prioritize effectively.
  • Professional demeanor and excellent interpersonal skills.
  • Familiarity with basic office equipment and technology.
  • Reliable and adaptable, with the ability to work independently and as part of a team.


Additional Requirements:

  • Background Check
  • Driver's License MVR
  • Drug Testing


Salary Ranges and Benefits:

  • $25 and up, DOE
  • Medical, Dental, Vision
  • 401K with Company Match
  • Paid Training
  • Paid Vacation and Sick Time


Join Our Winning Team Today

If you're an experienced Executive Assistant looking for a new challenge, we want to hear from you Apply now to start your career and be part of a team that's committed to excellence.