Executive Assistant

5 days ago

Las Vegas, United States WHSmith North America Full time

About Us:


WHSmith is a leading global travel retailer with over 1,700 stores across 30 countries worldwide. WHSmith North America, incorporating Marshall Retail Group (MRG) and InMotion, represents over half of the Company’s international store estate, with a collection of attractive, successful specialty retail stores located in airports and resorts across North America.


Marshall Retail Group prides itself on creating unique experiences for customers by developing distinctive retail store concepts that feature and highlight the local culture, community, and lifestyle of the cities in which they are located. InMotion Entertainment Group is the largest airport-based electronics retailer in travel locations globally, with access and insight into the latest technologies for business and leisure travelers, InMotion offers lifestyle products and electronics that include a wide breadth of headphones, mobile power, Bluetooth speakers and travel accessories.


Job Summary:


The executive assistant will provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.


  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
  • Sustain a daily calendar of meetings and events for select ELT executives.
  • Organize complex calendars and schedules, resolving any scheduling issues and ensures that all preparations are made prior to the meeting time. Book conference rooms, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties – particular focus for ELT level steering committee meetings.
  • Prepare Word, Excel, PowerPoint presentations, decks, agendas, reports, special projects, and other documents in support of objectives for the executive team as needed.
  • Travel - Arrange complex international and domestic travel and accommodations for select executives. Coordinates directly, or in conjunction with travel partner , including flights, hotels, and car services as requested and creates itineraries, including all confirmations and contact information for flights, hotel, and transportation. Updates itineraries and checks for new information pertaining to travel.
  • Prepare detailed and accurate expense reports while maintaining the company’s T & E polices and best practices.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by the senior executive assistant on behalf of the ELT executives.
  • Be responsive to emails / texts /phone calls outside of normal business hours as needed
  • Welcome guests, candidates, and vendors in person or on the phone; answering or directing inquiries.
  • Use discretion, confidentiality, and good judgment to handle C-Level matters while representing the company and the Executive in a positive light through great follow-through skills and sound judgment.
  • Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
  • Complete ad hoc projects and event planning as needed.


Job Requirements:


  • 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Advanced travel skillset is required for this position along with the ability to coordinate high level executive meetings and functions for the home office and our counterparts /board members in the UK.
  • Ability to communicate effectively and professionally.
  • Flexible hours as dictated by the needs of business for projects and meetings.


Benefits & More:


  • Medical, Dental & Vision Insurance
  • FREE Life Insurance
  • Short- & Long-Term Disability Insurance
  • Generous Paid Time Off
  • 401k with company match
  • Amazing Employee Discount at all our stores
  • Career Advancement Opportunities


We can’t wait to meet you so apply today at www.JobsatMRG.com


EEO/ADA/DFWP


WHSmith North America is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sexual orientation, national origin/ancestry, age, gender identity, gender expression, military/veteran status, marital status, disability status or any other basis prohibited by law. At WHSmith North America, it’s about each person bringing passion and skills to a dynamic and inclusive workplace

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