Executive Assistant

6 days ago

Fort Lauderdale, United States GCI Worldwide Corporation Full time
Job DescriptionJob DescriptionAbout GCI Worldwide Corporation: Since 2004, GCI Worldwide Corporation has focused on elevating the level of consciousness of leaders from all cultures, ages, backgrounds and industries, and as a consequence, supporting them in achieving higher-level results while becoming more fulfilled in the process, personally and professionally. We offer executive coaching, corporate development programs, sales seminars, leadership conferences, behavioral assessments, masterminds and group coaching. Our CEO and Founder, Giselle Cheminand, is a visionary with two decades of experience coaching CEOs and Entrepreneurs and consulting Executives from Fortune 50, 100, 500 and global companies such as MassMutual, FedEx, Tenet Healthcare Corporation, Cisco Systems, Walgreens, Embraer, Banco do Brasil, among many others. We take ownership, initiative and lead by example.  Job Overview: We are seeking a motivated, highly-organized, full-time Executive Assistant (EA) to join our team to own CEO executive support and assist with client, sales and event coordination, including on-site attendance at local GCI Worldwide Corporation events. You will be responsible for core executive assistant duties such as internal and external meeting scheduling, CEO executive and client communication support and business administration (document and data management, etc.). In addition, you will assist with and attend local GCI Worldwide Corporation hosted events. This position is hybrid. Most work will be completed remotely though you must attend designated team meetings, event preparation and events in person. Please note that events are sometimes held on evenings and weekends so you will be required to work outside of normal business hours in these instances. The ideal candidate will bring prior EA experience, a great attitude and exceptional organizational skills. The ideal candidate will also be self-directed, comfortable working in a fast-paced, entrepreneurial environment and available to work on-site at GCI-hosted events as scheduled. Key responsibilities
  • Executive scheduling and calendar management: Coordinate, schedule and confirm meetings, appointments and travel arrangements. Ensure that the CEO’s schedule is well-organized and optimized.
  • CEO executive support: Assist as needed and ensure the CEO is always kept apprised of key information.
  • Communication and email correspondence: Communicate and coordinate directly with external partners and clients as needed and assist CEO with executive correspondence. 
  • Conference and event support: On-site support before and during locally-hosted events to assist with preparation, support the rest of the GCI Worldwide team, gather attendee information, etc.
  • Light sales support: To assist with lead follow-up and meeting scheduling, marketing and sales team coordination, researching prospective new clients, etc.
  • Administrative Support: Assist with routine tasks and processes such as document and data management and coordination with partners and vendors as needed for event planning and business operations.
  • Document and data management: Update and maintain contact lists, CRM entries and other light data management, issue external contracts for signature and assist with document proofreading and filing as needed. Maintain a well-organized filing system for important documents.

Qualifications and skills
  • 3 or more years of prior EA or highly-related experience 
  • Available to work on-site at locally-hosted events, sometimes during evening and weekend hours
  • Experience and comfort managing executive schedules and calendars
  • Excellent communication skills: Able to produce professional reports, presentations and correspondence 
  • Exceptional attention to detail and organizational skills to ensure workload is organized & accomplished
  • Experience with Mac Computers, Apple devices and Microsoft suite (word, excel, power point) is required 
  • Driven, proactive self-starter mindset and working style and positive, can-do attitude
  • Fast, efficient working pace and ability to manage multiple tasks / priorities simultaneously
  • Digitally savvy and adept with core platforms such as Teamwork and Keap
 If you thrive on supporting others, working autonomously and maintaining a tight ship as an organized, efficient executive assistant with a positive attitude, we’d love to hear from you. GCI full-time employee benefits:
  • Health insurance, dental and vision insurance paid 100% for each employee 
  • Paid vacation that increases with time with the company 
  • Paid holidays and paid floating holidays
  • Maternity leave 
  • Bereavement leave
  • Health days available through each working year 
  • Competitive compensation 
  • Opportunity to have a hybrid work environment
  • Discounts for a variety of services

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