Executive Assistant

3 weeks ago

Fort Lauderdale, United States Hub Recruiting- a ZRG Partners Company Full time

Executive Assistant (5+ yrs experience)

Organization: YMCA of South Florida


The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite

Leadership. Under the direction of the Chief Executive Team, this position provides

comprehensive executive administrative support internally and externally, and acts as the liaison

to Board Advisory Committees and others as assigned. This position will be privy to highly

confidential and sensitive information and materials and must be able to manage information in

a professional and private manner.


Essential Functions / Job Duties:

● Provides administrative assistance, such as preparing presentations in Word, Excel, and

/ or PowerPoint, conducting research for related materials on behalf of C-Suite

leadership.

● Manages calendars and meetings, including sending reminders, event preparation and

organizing catering, when necessary.

● Conserves executive's time by reading, researching, and routing correspondence;

drafting letters and documents; collecting, analyzing, and proof-reading information,

initiating telecommunications.

● Completes expense reports on behalf of C-Suite leadership.

● Organizes materials for all meetings including preparation of research, briefing / event

memos, and related materials.

● Acts as a liaison with other Y departments, Y family centers, and outside agencies /

companies at the highest executive level, (i.e., CEO's, staff members, volunteers,

executive assistants, etc.), Provides excellent customer service to all staff, board,

volunteers, members, and guests.

● Maintains confidential, sensitive information and materials in a professional and private

manner. Implements all work assignments required from the C-SUITE with a sense of

urgency, including budget preparation, supply fulfillment, filing and assist with other

specialized business functions within the Association as assigned.

● Works as a cohesive member of the Executive Assistant team with the day-to-day

operations of Senior Management; ensuring proper coverage of Senior Management

assistance and with events and projects as assigned.

● Other duties as assigned.


Qualifications, Skills, and Abilities / Position Requirements:

● Bachelor's degree or comparable experience in related field.

● Minimum of 5 of experience working in an Executive Assistant role supporting

C-Level executives.

● Advanced proficiency in Microsoft Office (Word, Excel, and Power Point).

● Excellent communicator, able to interact with people of all levels in a confident and

professional manner.

● Extensive knowledge of office administration, clerical procedures, and recordkeeping

systems. Excellent people skills: ability to communicate with individuals at all levels.

● Ability to maintain confidentiality and manage sensitive situations.

● Excellent customer service skills.

● Must be a meticulous individual, with outstanding organizational and follow up skills.

● Ability to multitask, prioritize and exercise initiative.

● Ability to work independently and meet deadlines.

● Ability to function well in a high-paced and at times stressful environment.

● Ability to work flexible hours as dictated by the needs of the C-Suite leadership.

● Ability to anticipate and think outside of the box with a sense of urgency.

● Bi-lingual, English, and Spanish language, a plus.

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