Executive Assistant

1 month ago


Fort Lauderdale, United States 5TH HQ LLC Full time
Job DescriptionJob Description

We are looking for a highly organized and efficient Executive Assistant. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. Must be bilingual English and Spanish.

Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324

Essential functions and Responsibilities:

  • Manage and coordinate the executive's schedule, ensuring optimal time management.
  • Schedule and organize meetings, appointments, and conference calls.
  • Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.
  • Ensure meeting rooms are set up with necessary equipment and materials.
  • Serve as the primary point of contact for internal and external inquiries directed to the executive.
  • Draft and proofread emails, memos, and other correspondence.
  • Arrange travel plans, accommodations, and itineraries for the executive.
  • Anticipate and address travel-related issues to ensure smooth arrangements.
  • Maintain organized and up-to-date files, both physical and digital.
  • Assist in the preparation and distribution of reports and presentations.
  • Handle sensitive information with the utmost discretion and maintain confidentiality.
  • Uphold a high level of professionalism and integrity.

Qualification:

  • Strong organizational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficient in MS Office and calendar management tools.
  • Ability to multitask and prioritize tasks efficiently.
  • Detail-oriented with a proactive and problem-solving attitude.
  • Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience.
  • English and Spanish fluency required.

  • Executive Assistant

    2 weeks ago


    Fort Lauderdale, United States Ultimate Staffing Services Full time

    Ultimate Staffing has partnered up with the client in Fort Lauderdale and they are looking for an Executive assistant to join their team supporting their C-Suite Leadership! You'll be the right hand to the Chief Executive Team, handling a range of ad Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago


    Fort Lauderdale, United States The Method Staffing Full time

    A fantastic client of ours is currently looking for an Executive Assistant. The position will provide seamless administrative support to the companies C-Suite and other responsibilities. The ideal candidate will have prior experience in a comparable role.RESPONSIBILITIES •Provides direct support to Co-founders, coordinating group events, business...

  • Executive Assistant

    2 weeks ago


    Fort Lauderdale, United States The Method Staffing Full time

    A fantastic client of ours is currently looking for an Executive Assistant. The position will provide seamless administrative support to the companies C-Suite and other responsibilities. The ideal candidate will have prior experience in a comparable role.RESPONSIBILITIES •Provides direct support to Co-founders, coordinating group events, business...

  • Executive Assistant

    4 weeks ago


    Fort Lauderdale, United States MAFÉ Resources Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    4 weeks ago


    Fort Lauderdale, United States MAFÉ Resources Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    4 weeks ago


    Fort Lauderdale, United States MAFÉ Resources Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    2 weeks ago


    Fort Lauderdale, United States 5th Avenue Recruiting Full time

    5th Avenue Recruiting - We are looking for a highly organized and efficient Executive Assistant for a construction company in Fort Lauderdale.. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. Apply in person at...

  • Executive Assistant

    1 month ago


    Fort Lauderdale, United States Skyhop Global Full time

    Job DescriptionJob DescriptionDescription:Creating extraordinary experiences resulting in Raving FANS !Duties:Work directly with CEO on a day-to-day basisManages executives’ schedule and acts as liaison for CEO with primary clients and bankers/investorsPrepares information, research and reportingKeep the CEO office organized and office supplies in...


  • Fort Lauderdale, United States Novajet Services Llc Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant Personal Assistant to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain and supervise...


  • Fort Lauderdale, United States CAREERXCHANGE®, Inc. Full time

    Are you ready to take your career to the next level? We're searching for a dynamic and experienced Executive Assistant to join our team and support our C-Suite Leadership. If you thrive in a fast-paced environment, excel at multitasking, and possess exceptional organizational skills, then this role is perfect for you!As our Executive Assistant, you'll be at...


  • Fort Lauderdale, United States CAREERXCHANGE®, Inc. Full time

    Are you ready to take your career to the next level? We're searching for a dynamic and experienced Executive Assistant to join our team and support our C-Suite Leadership. If you thrive in a fast-paced environment, excel at multitasking, and possess exceptional organizational skills, then this role is perfect for you!As our Executive Assistant, you'll be at...


  • Fort Lauderdale, United States CenterStar Property Group Full time

    Job DescriptionJob DescriptionPersonal Executive AssistantBusy CEO seeks a Personal Executive Assistant to provide day-to-day administrative support. The Personal Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality and attention to detail. In addition to supporting the CEO and his family members, the...

  • Executive Assistant

    2 weeks ago


    Fort Lauderdale, United States ZRG Embedded RecruitingRPO Full time

    Executive Assistant (5+ yrs experience)Organization: YMCA of South FloridaThe Executive Assistant is responsible for the day-to-day administrative support of the C-SuiteLeadership. Under the direction of the Chief Executive Team, this position providescomprehensive executive administrative support internally and externally, and acts as the liaisonto Board...

  • Executive Assistant

    3 weeks ago


    Fort Lauderdale, United States Hub Recruiting- a ZRG Partners Company Full time

    Executive Assistant (5+ yrs experience)Organization: YMCA of South FloridaThe Executive Assistant is responsible for the day-to-day administrative support of the C-SuiteLeadership. Under the direction of the Chief Executive Team, this position providescomprehensive executive administrative support internally and externally, and acts as the liaisonto Board...

  • Executive Assistant

    2 weeks ago


    Fort Lauderdale, United States 5th Avenue Recruiting Full time

    5th Avenue Recruiting - We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. Apply in...

  • Executive Assistant

    2 weeks ago


    Fort Lauderdale, United States 5th HQ Full time

    5th HQ - We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency...


  • Fort Lauderdale, Florida, United States Atlantix Partners Full time

    We are seeking an Executive Assistant reporting to the CEO. The ideal candidate must have outstanding administrative skills, great organizational capacities, enjoy working in a very fast-paced environment, and be an out-of-the -box thinker. A strong sense of accountability and proactive demeanor will help you to succeed in this role.Responsibilities:Perform...


  • Fort Lauderdale, United States Cyril's Foods Full time

    Job DescriptionJob DescriptionJob Title: Executive Assistant & Shipping ClerkCompany: Cyril's FoodsLocation: Marina Mile Boulevard, Fort Lauderdale, FloridaJob Type: Part-Time (24 hours per week)Reports to: President and Purchasing & Logistics ManagerAbout Cyril's Foods:Join the Cyril's Foods Company team, a leader with 40 years of innovation in...


  • Fort Lauderdale, United States Criterion Executive Search Full time

    Posted: 4/24/24, 4:24 PM - Contact: Mike Tingley Description Great opportunity for an accomplished commercial lines P & C insurance company professional to join a growing, well established, market leading insurer in SE FL. Reporting directly to the CEO, the Director of Underwriting will be responsible for driving profitable growth primarily in transportation...

  • Executive Sous Chef

    8 hours ago


    Fort Lauderdale, Florida, United States teamworkonline Full time

    OverviewTo oversee the direction of the kitchen's daily activities in accordance with OVG policies and objectives to ensure guest satisfaction, profitability and a positive, productive and compliant work environment. Responsible for assisting the Executive Chef with the overall kitchen operations, including food and labor cost controls. The Executive Sous...