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Human Resources Administrator

3 months ago

Kalispell, United States Roach and Smith Distributors Full time
Job DescriptionJob DescriptionDescription:

PURPOSE OF POSITION:

The HR Administrator will play an integral role in our continued growth and success. Under the supervision of the Director of Human Resources, the Human Resources Administrator is responsible for providing support to the entire organization. This includes a variety of HR daily operations including but not limited to payroll processing, HRIS and employee records management, recruitment and selection, onboarding, benefit administration, employee relations, HR reporting, and special administrative projects. The ideal incumbent will be organized, detailed-oriented, and have excellent communication and interpersonal skills.


RESPONSIBITLIES

Essential Functions

  • Initiate and process payroll; Review timesheets for accuracy and provide support to employees; Monitor leave requests and balances.
  • Maintain payroll deductions, deferrals, and withholdings for all employees.
  • Manage year-end employee W-2 and employer taxes and ACA reporting.
  • Ensure proper benefit plan administration including medical, dental, vision, 401k, FMLA, etc.
  • Responsible adding, changing, and deleting employee information (i.e. Paylocity), and coordinate with providers and review Invoices for accuracy.
  • Responsible for 401k administration to include adding and changing employee information, notifying newly eligible employees during open enrollment, loan deductions/deferrals, the distribution process, and year end compliance.
  • Implement recruitment plan according to organizational plan and calendar projections.
  • Maintain accurate recruitment records in HRIS Software (Paylocity, HireRight, etc.)
  • Conduct staff training(s) for all HRIS applications and human resource initiatives.
  • Facilitate the onboarding process and required paperwork for new hires such as offer letters, reference checks, I-9 verification, background checks, DOT pre-employment drug testing, etc.
  • Work with management to document employee relations issues and disciplinary actions.
  • Assist management with creation and follow up on Employee Performance Improvement Plans
  • Responsible for initiating and maintaining worker’s compensation claims.
  • Responsible for all offboarding and termination procedures such as sending COBRA letters, cancelling insurance, collecting keys, closing personnel file, etc.
  • Maintain accurate records of employee files, documentation, and records in the HRIS system (currently utilizing Paylocity).
  • Maintain the HRIS records and reporting for various requirements such as Workers Compensation, 401K contributions, Federal/State Reporting (i.e., EEO, OSHA, etc.).
  • Understand and adhere to all applicable Federal and State laws.

Compensation & Benefits:

  • Collect and review monthly employee reimbursements.
  • Serve as the Point of Contact for employees for benefits information.
  • Participate in the renewal process and assist with open enrollment.
  • Responsible for responding and following through with all unemployment claims.
  • Point of Contact for all employment verifications.

Recruitment & Onboarding:

  • Conduct recruitment efforts such as job postings, screening resumes, interviews, career fairs, and selection.
  • Service as the Point of Contact for items such as first day welcome, new hire paperwork, policy questions, formal & informal check-ins.
  • Maintain updated and accurate job descriptions for all positions.

Performance, Development & Engagement:

  • Assist in the planning and preparation of employee performance.
  • Maintain performance evaluation forms and notify Managers of upcoming evaluations.
  • Maintain training records and materials, coordinating updated or new training when necessary.
  • Assist management and employees with employee relations matters, such as fielding inquiries and concerns, and resolving disputes.
  • Provide scorecard metrics for departments as needed.
  • Review and ensure accuracy of Pay For Performance (PFP) bonuses.
  • Oversee employee recognition programs.
  • Organize employee special events (team building, holidays, company outings, etc.)
  • Assist in the implementation and evaluation of culture initiatives.

HRIS & Organization Support:

  • Assist in maintaining the employee handbook.
  • Maintain all employee files within retention guidelines.
  • Participate in department and staff meetings and attend other meetings and seminars as directed.
  • Maintain company organization charts and the employee directory.
  • Administer human resource programs and ensure policy and procedures are followed.
  • Maintain all internal keys/codes and update inventory as needed.
  • Provide HR support to all departments in all locations, including creating company announcements and education, managing HR documents, and coordinating meetings and events.
  • Perform other duties and responsibilities as required to fulfill job function or as assigned.
Requirements:

QUALIFICATIONS

Any combination equivalent to the following education and experience that would provide the necessary knowledge, skills and abilities would qualify. A typical way to obtain the knowledge, skills and abilities would be:

  • Five (5+) years' proven experience in Human Resources; preferably in a Generalist capacity.
  • Proficient in payroll processing and knowledge in HRIS
  • Skilled in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
  • Strong organizational and time management skills.
  • Relevant Professional Certifications (PHR, SHRM-CP, etc.)
  • High degree of discretion and judgment in confidential matters and information.
  • Ability to communicate the Summit culture and support an engaged work environment.
  • Strong attention to detail; Excellent communication and people skills.
  • Aptitude in problem-solving.
  • Willingness to collaborate in a team with a result driven approach.


Physical and Other Requirements:

This position may require 8-to-10-hour days Monday – Friday, flexible or after standard business hours on occasion.


Physical Requirements:

Seeing: Must be able to read reports and use computer/general office equipment. Must be able to read and interpret documentation. 75%-100% of time

Hearing: Must be able to hear well enough to communicate with employees and business contacts. 75-100% of time

Standing/Walking: 0-24% of time.

Sitting at Desk: 75-100% of time.

Climbing/Stooping/Kneeling: 0-24% of time.

Lifting/Pushing/Pulling (approx. 20lbs): 0-24% of time.

Grasping/Feeling/Hand Dexterity: 75-100% of time.

Driving & Travel: 0-24% of time.