Administrative Specialist, Mission Support

4 months ago

Kalispell, United States VMD Corp Full time
Description

As a Vision, Mission, and Driven company, VMD has been delivering information technology solutions to the Federal government in Agile Engineering, Cybersecurity, and Critical Infrastructure Protection since 2002. Our mission has now expanded, and we have merged with Xcelerate Solutions to revolutionize end-to-end enterprise security. Together we are committed to protecting our nation's citizens, critical infrastructure, and resources.

Why Join VMD Corp?

At VMD, now a part of Xcelerate Solutions, you have the opportunity to thrive in your career and become a Game Changer. The quality and talent of our people is what drives our success. We embrace an employee-first culture and make it a priority to provide professional development opportunities that foster career growth.

We help protect American Citizens and the nation's most critical infrastructure by working alongside our customers and delivering game changing solutions to strengthen their missions. We believe our passion and commitment to achieve our customers' goals and solve their most critical challenges defines who we are. We don't just dream big, we act on it - through teamwork, dedication, and resilience.

Learn more about VMD culture here: VMD Culture

About the Mission You Will Join:

Supporting airport security operations in an effort to protect the nation's transportation systems and ensure the safety and security of all individuals within our borders.

Your Impact to the Mission:

In this Mission Support opportunity, you will provide administrative support for the Project Manager (s) and executive staff. You will do this by performing administrative tasks including scheduling meetings, preparing executive staff minutes, drafting applicable correspondence and filing. In this Mission Support role you will be responsible for:
  • Coordinating and assist with staff travel requests.
  • Posting and distributing client and organizational updates and notifications to all staff.
  • Daily collection of all paperwork, lost and found, money, used recyclable products and deliver supplies on as needed basis.
  • Tracking all Government Furnished Equipment (GFE) including Keys, radios, headsets, etc.
  • Coordinating maintenance repairs of equipment.
  • Acting as VAP Administrative Coordinator responsible for Property / Lost & Found Database including tracking of lost and found items; responding to return calls / emails about lost and found items in question; coordinating shipment of items back to passengers / headquarters; and completing end of the month donations / destructions.
  • Acting as Customer Service Liaison for passenger claims including updating pre-claims database, responding to passenger claims, assisting with investigations, and coordinating resolution of claims.
  • Reconciling expenditures for parking bills and adjust for new hires / terminating employees.
  • Completing purchasing requests, track orders and resolve any vendor issues, and maintain supplies.
  • Recording all travel or reimbursement for employee travel expenses accrued due to travel or payment and ensure all forms / receipts are sent to headquarters for payment.
  • Maintaining master employee information and seniority rosters.
  • Assisting the Human Capital with the distribution of any employee materials or required forms.
  • Coordinating communication between management and Corporate Human Capital regarding leave tracking, counseling and other required documentation.
  • Maintaining the employee SharePoint site including posting and deleting any documents as instructed by management.
Experience Needed to Be Successful:
  • Human Resource experience.
  • Ability to provide advanced administrative and business support to the management team.
  • Proficient with Microsoft Outlook (E-mail Word Excel and PowerPoint) at the intermediate to expert level. Able to generate reports statistics timelines tables and correspondence.
  • Proficient in the use of Microsoft SharePoint and Office 365
  • Ability to gather compile review and analyze data.
  • Ability to effectively communicate verbally and in writing.
Desired Qualifications and Experience:
  • Ability to use sound judgement in resolving issues knowing when to escalate and making recommendations.
  • Ability to problem-solve moderately complex issues.
  • Ability to multitask and possess excellent organizational skills.
  • Excellent verbal and written communication skills.
  • Excellent customer service skills.
Basic Qualifiers:
  • Education Requirement: High School
  • Can Additional Years of Experience Substitute for Degree? Yes
  • Preferred Minimum Years of Overall Experience: 2
  • Preferred Minimum Years of Specific Experience in Field: 2
  • Minimum Clearance to Start: Public Trust
  • Work Status Allowable: US Citizenship
What we offer:

Competitive Compensation
  • Hourly Wage: $25.00 per hour
Benefits for you and your family

  • Medical Dental Vision
  • 401K
  • Vacation Leave
  • Flexible Spending
  • Life insurance
  • Employer Paid Long Short Term Disability
  • Tuition & Training Reimbursement Program
The Type of Person That Will Excel:
  • You are curious, inquisitive, and have demonstrated a constant eagerness to learn through actions.
  • You have high attention to detail.
  • You demonstrate personal accountability and integrity in all actions.
Travel and Telecommuting:
  • Travel: Little (less than 10%)
  • Telecommute Options: None

VMD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable Federal, state and local laws. VMD maintains a drug-free workplace.

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