Equipment Procurement Manager

3 weeks ago

Saint Louis, United States Hogan Transportation Full time
Job DescriptionJob Description

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Job Summary

Manage, coordinate and strategically align the Procurement Department with the company objective.

Essential Duties and Responsibilities

  • Prepares purchase orders and send copies to suppliers and to departments originating requests.
  • Responds to customer and vendor inquiries about order status, changes, or cancellations.
  • Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Reviews requisition orders to verify accuracy, terminology, and specifications with sales team.
  • Prepares, maintains, and reviews purchasing files, reports and price lists.
  • Compares prices, specifications, and delivery dates to determine the best bid among potential suppliers.
  • Tracks the status of requisitions, rebates, and orders.
  • Calculates costs of orders, and charge or forward invoices to appropriate accounts.
  • Compares suppliers' bills with bids and purchase orders to verify accuracy.
  • Approves bills for payment.
  • Maintains knowledge of all state/local and governmental rules affecting purchases and provide information about these rules to organization staff members and to vendors.
  • Monitors vendor performance.
  • Reviews customer signed specifications from sales staff and work with appropriate manufacturer to secure pricing for review.
  • Issues purchase orders for requisition of equipment. Update appropriate ledger information to ensure proper tracking. Updating of sales staff and maintenance staff of arrival dates of ordered equipment on weekly basis.
  • Communicates continuously with appropriate vendors and manage equipment ordered to ensure minimal production time and minimal delivery from order requisition to end user delivery.
  • Works as liaison with licensing supervisor and fleet compliance supervisor to ensure that licensing credentials are arriving timely with equipment that is being delivered.
  • Manages accounts receivable for ordered equipment and work closely with financing staff and LKE staff to fund equipment timely and efficiently.
  • Works with insurance staff to ensure proper vehicle equipment values are reported.
  • Produces and maintain VCN's with billing/asset departments to ensure proper billing start dates and domiciled locations.
  • Works with appropriate vendors and NationaLease to file for appropriate rebates after vehicle has been paid for and delivered to end user.
  • Submits in service dates for ordered equipment to appropriate manufacturers to ensure proper start date of warranty. Also communicate with warranty departments on any “Special Warranty” outside of current scope.

Requirements

  • High school diploma or GED required, Bachelor’s degree preferred.
  • Knowledge of class 3-8 truck and trailer equipment required.
  • Proficient in Microsoft products including Word and Excel.
  • Strong organizational skills with great attention to detail.
  • Excellent communication skills, both verbal and written.

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