Procurement Equipment Manager

2 weeks ago


St Louis, Missouri, United States Hogan Full time

Job Overview

Oversee and synchronize the Procurement Division to align with organizational goals.

Key Responsibilities

  • Generate purchase orders and distribute copies to suppliers and relevant departments.
  • Address inquiries from customers and vendors regarding order status, modifications, or cancellations.
  • Engage with suppliers to arrange or expedite deliveries and resolve issues related to shortages, delays, or other complications.
  • Examine requisition orders for accuracy, terminology, and specifications in collaboration with the sales team.
  • Compile, maintain, and assess purchasing documentation, reports, and pricing lists.
  • Evaluate prices, specifications, and delivery timelines to identify the most advantageous bid from potential suppliers.
  • Monitor the progress of requisitions, rebates, and orders.
  • Calculate order costs and forward invoices to the appropriate accounts.
  • Verify the accuracy of suppliers' invoices against bids and purchase orders.
  • Authorize payments for invoices.
  • Stay informed about all relevant state/local and governmental regulations affecting purchases and communicate these to organizational staff and vendors.
  • Assess vendor performance regularly.
  • Review customer-approved specifications from sales personnel and collaborate with manufacturers to secure pricing for evaluation.
  • Issue purchase orders for equipment requisitions and update relevant ledger information for accurate tracking. Provide updates to sales and maintenance teams regarding equipment arrival dates on a weekly basis.
  • Maintain continuous communication with vendors to manage equipment orders, ensuring minimal production downtime and prompt delivery from requisition to end-user.
  • Act as a liaison with licensing and fleet compliance supervisors to ensure timely arrival of licensing credentials with delivered equipment.
  • Manage accounts receivable for ordered equipment and collaborate closely with financing and logistics teams to ensure timely and efficient funding.
  • Coordinate with insurance personnel to ensure accurate reporting of vehicle equipment values.
  • Generate and maintain Vehicle Control Numbers (VCNs) with billing and asset departments to ensure correct billing start dates and locations.
  • Work with vendors and National Lease to file for applicable rebates post vehicle payment and delivery to the end-user.
  • Submit service dates for ordered equipment to manufacturers to ensure accurate warranty start dates and communicate with warranty departments regarding any special warranty considerations.

Qualifications

  • High school diploma or GED required; Bachelor's degree preferred.
  • Knowledge of class 3-8 truck and trailer equipment is essential.
  • Proficient in Microsoft Office Suite, including Word and Excel.
  • Strong organizational abilities with meticulous attention to detail.
  • Exceptional verbal and written communication skills.

Corporate Benefits

Competitive Compensation & Comprehensive Benefits

  • Health plan options tailored to fit various family sizes.
  • Dental and vision insurance coverage.
  • Paid time off upon hire.
  • 401K matching program.
  • Opportunities for advancement.


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